Decisions

Direct awards are sought for two public health contracts to allow for staggered procurements to take place and contratcs to be in place between the council and provider for short periods up to 31 March 23 and 30 June 23. The contracts cover sexual health service for young people, and sexual health outreach and advisory service for adults.

1.    It is recommended that the Council enters into contracts with the following providers for the periods as set out in table 1 below: effective from 1st April 2023 to 30^th September for the young people’s substance misuse and sexual health service; and 1^st April 2023 to 31^st March 2024 for the sexual health outreach and advisory service for adults. The total value of the contracts will be £465,497 and will be funded from the ringfenced Public Health grant.

2.    It is further recommended that the Council notes payment to the following providers for the periods set out in table 1 below, from 1st October 2022 to 31^st March 2023.  The total value of the payments is £282,497, also funded from the ringfenced Public Health grant.

This report seeks approval from the Cabinet Member for Housing to award the contract for the ‘Consultancy Services Framework Agreement’ for the following eight (8) lots:
Lot 1: Multi-disciplinary Services – capital projects with a value between £0 to £500,000 The Services may cover all or any of the following disciplines:
• Quantity Surveyors
• Contract Administrators
• Project Managers
• Principal Designers
• CDM Compliance Consultants
• Building Surveyors
• Employer’s Agents
Lot 2: Multi-disciplinary Services – capital projects with a value between £500,001 to £3.5m
Lot 3: Multi-disciplinary Services – capital projects valued between £3,500,001 to £6.5m
Lot 4: Multi-disciplinary Services – capital projects valued at above £6,500,001
Lot 5: Civil and Structural and Mechanical and Electrical Engineering Services The Services comprise any or all of the following:
• Structural Engineering;
• Civil Engineering; and
• Mechanical and Electrical (M&E) and Public Health Engineering
Lot 6: Architectural Services for building related projects with values up to £500,000 Architectural services
Lot 7: Clerk of Works Clerk of Works services
Lot 8: Fire Consultancy Services Passive compartmentation surveys, fire risk assessments and fire door inspections

*Note- the final contract award will be dependant on the provision of the Framework agreement and call-off process documents. These are to be supplied by the procurement team.

That the Cabinet Member for Housing and Homelessness:

1.            Agrees that the appendices to this report are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972;

2.            Notes that there is no absolute commitment to spend under this award of the framework and its lots, instead it offers the Economy a rapid, highly cost-effective route to appoint vetted providers to pieces of work – compliant with contract standing orders approval processes for each of those awards having been secured. The theoretical maximum spend was based on this framework being a major source of professional services that are expected to be required over the next three years.

3.            Approves the award of contract for Lot 1, with an estimated contract value of £500,000 (£0.5m) over the duration of the framework agreement, to Quatrefoils Limited, Fulkers LLP, Faithful+Gould and Faithorn Farrell Timms LLP;

4.            Approves the award of contract for Lot 2, with an estimated contract value of £3,500,000 (£3.5m) over the duration of the framework agreement, to Keegans Limited, Pellings LLP, Michael Dyson Associates Ltd., Philip Pank Partnership, John Rowan and Partners LLP and Faithful+Gould;

5.            Approves the award of contract for Lot 3, with an estimated contract value of £5,000,000 (£5m) over the duration of the framework agreement, to Keegans Limited, Pellings LLP, Philip Pank Partnership and John Rowan and Partners LLP;

6.            Approves the award of contract for Lot 4, with an estimated contract value of £3,000,000 (£3m) over the duration of the framework agreement, to Keegans Limited, Pellings LLP, John Rowan and Partners LLP, Baily Garner LLP, Faithful+Gould, and Stace LLP;

7.            Approves the award of contract for Lot 5, with an estimated contract value of £3,000,000 (£3m) over the duration of the framework agreement, to Ingleton Wood LLP, Services Design Solution Ltd., Frankham Consultancy Group Ltd., and ByrneLooby;

8.            Approves the award of contract for Lot 6, with an estimated contract value of £500,000 (£0.5m) over the duration of the framework agreement, to Potter, Church & Holmes Architects, DMWR Architects, Quatrefoils Limited, and LSI Architects LLP;

9.            Approves the award of contract for Lot 7, with an estimated contract value of £500,000 (£0.5m) over the duration of the framework agreement, to John Rowan and Partners LLP, MDA Consulting Ltd., Hickton Consultants Ltd., Airey Miller Limited, and Baily Garner LLP;

10.         Approves the award of contract for Lot 8, with an estimated contract value of £2,000,000 (£2m) over the duration of the framework agreement, to Faithorn Farrell Timms LLP, Ventro Limited, Keegans Limited, and Tetra Consulting Ltd.

To approve the award of a contract for translation and interpretation services to DA Languages for the period 1st June 2023 – 31st May 2026, for the sum of £545,527.65. An optional extension for a further two years is included, bringing the total contract value to £909,212.74.

It is recommended that the Cabinet Member:

1.         Notes that Appendix 1 in this report is exempt from disclosure on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972.

2.         Approves the use of the direct award procedure using the NHS Commercial Solutions framework relating to Patient Healthcare Communications and Related IT Services as the means of procuring contact centre technologies, licenses, services, and support from 1^st March 2023 to 27^th February 2026.

3.         Approves the direct award for the purchase of the above contact centre technologies, licenses, services, and support from 1^st March 2023 to 27^th February 2026, from Netcall Technology LTD using the above framework.

4.         Approves the total funds required, over 3 years, for the purchase of Netcall technologies, licenses, services, and support as set out in exempt Appendix 1, to be funded from the existing Digital Services operational budget.

To approve the proposed Registration and Mortuary Services fees and charges from 1 April 2023 as set out in Appendix 1 of the report.

In response to local housing association divestment from the Supported Housing Market, this paper asks for approvals for property acquisition decisions to be delegated to the relevant Strategic Director in consultation with their Cabinet Member and the Strategic Director for Finance.

Reasons for urgency:

Properties are being sold during February and March 2023 hence the need for urgent decision.

Delegated approval will enable Council decision making to be sufficiently responsive and agile to a complex and varying set of factors informing each acquisition decision.

Delegated approval will enable the Council to work with the GLA in a short timeframe to secure any possible grant funding available.

1.     To agree that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.     To approve one off capital spend up to the agreed maximum value outlined in appendix 1 (and associated costs of borrowing) be delegated to the Strategic Director of Finance in consultation with the Cabinet Members for Finance and Reform, Children and Education and Social Inclusion and Community Safety.  

3.     To approve spend of possible GLA grant secured up to the agreed maximum value outlined in appendix 1 be delegated to the Strategic Director of Finance in consultation with the Cabinet Members for Finance and reform, Children and Education and Social Inclusion and Community Safety.

4.     To delegate authority for the purchase of each property to the Strategic Director of Finance, in consultation with the Cabinet Members for Finance and Reform, Children and Education and Social Inclusion and Community safety and the Assistant Director, Legal Services.

1.         To note that Exempt Appendix A and B are not for publication on the basis that it contains information relating to the financial or business affairs of any person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.         That approval be given to award CDW Limited a 5-year contract beginning on 15/03/2023 to provide professional services to deliver the purchasing and deployment of devices as part of the business-as-usual service, to provide and deliver wrap-around service management which integrates into our internal Digital service’s team. Additionally, to support, procure devices, and provide services as part of the up-coming Tech-tonic 2 device refresh project. The total cost of this award contract is £4,674,069. Refer to exempt Appendix A for full illustration.

1.    That Cabinet provides ‘in principle’ approval for award of contract up to a value of £ 14m via the REFIT framework (subject to the size of the PSDS3b grant awarded by Salix), but where the total value of the contract will not exceed the combined amount of grant funding received (£6.04m or less) and funding available to be allocated to the scheme via the CPMP budget.

2.    To delegate the authority to approve the award of the WOS contract (which will be awarded after the announcement of funding in March / April 2023 when the contract value can be determined) to the Strategic Director of the Economy  in consultation with the Cabinet Member for the Economy. 

1.         Schools Block Budget 2023/24 Financial Year:

a.         To approve the local authority formula for allocating resources to Hammersmith & Fulham schools for 2023/24 as set out in Appendix 1, the Authority Proforma Tool (APT) for setting school budgets.

b.         To approve the National Funding Formula (NFF) transitional funding formula factor rates (as set out in Appendix 1) as the basis for calculating the 2023/24 schools funding formula, together with a 0.5% per pupil Minimum Funding Guarantee (MFG) protection for individual schools versus 2022/23 levels with respect to pupil led funding.

c.         To approve a transfer of £0.577m (0.5% of the total schools' block allocation) from the schools' block to the high needs block in the 2023/24 financial year.  This approval is pending the outcome of the disapplication request to the DfE to transfer £1.154m (1.0% of the total schools’ block allocation).  Should the DfE provide a positive response to the disapplication an approval of the 1% transfer is recommended.   This is to support high needs education expenditure for special educational needs in Hammersmith and Fulham.

d.         To approve the proposal to top-slice the 2023/24 Schools Block to the value of £0.200m or 0.17% of the total for the Falling Rolls protection fund in 2022/23. Allocations to mainstream schools from the agreed fund would be agreed by a sub-group of the Schools Forum.

e.         To approve de-delegation budgets of £0.691m for maintained mainstream schools only.

f.          To approve the education functions budgets of £0.262m for maintained mainstream schools only, as confirmed by Schools Forum on 17 January 2023.

2.         Central Services Schools Block Budget 2023/24

a.         To approve the proposed budget allocation for Central Services Schools Block DSG totalling £2.422m.

1.    To note that Appendix 2 is not for publication on the basis that it contains information relating to any individual, information which is likely to reveal the identity of an individual, or information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraphs 1 to 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.    To note and carefully consider the consultation responses received during the Safer Cycle Pathway (SCP) interim scheme attached at Appendix 2.

3.    To approve the making of a permanent traffic management order for the SCP scheme along with any necessary associated highway works subject to the outcome of the statutory consultation process.

4.    To continue monitoring traffic, usage and collision data and introduce immediate improvements including traffic calming, signage, junction treatments, pedestrian crossings and traffic restrictions on King Street and any adjoining side roads including Rivercourt Road and Weltje Road (as detailed  in the Further Improvements section of this report).

5.    That medium and long-term improvements identified through the SCP consultation, engagement and data analysis, will be investigated further and progressed wherever possible as detailed in the Further Improvements section of this report.

6.    To delegate authority to the Strategic Director of Environment in consultation with the Cabinet Member for Public Realm to take all necessary steps to affect the decisions in recommendation 3, 4 and 5.

7.    That the development of future Highway schemes will be informed by the engagement and recommendations from the Disabled Residents Team (DRT) as identified in Appendix 4.

8.    That TfL will be engaged to provide the necessary approvals, agreements and funding required to deliver the improvements.

1.   To note that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.   To authorise an extension to the existing use of Just Housing Group via a direct award from the ESPO consultancy framework through to 19 April 2024 and a value of up to £400,000.

3.   To note and ratify/approve in retrospect spend of £56,050 on Just Housing Group incurred across July – Sept 2022.