Decision Maker: Cabinet Member for Finance and Reform
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Approval for a contract award for a 3rd party
supplier to manage elements of the modern desktop service and
assist with Tech-Tonic 2 device refresh.
1. To note that Exempt Appendix A and B are not for publication on the basis that it contains information relating to the financial or business affairs of any person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).
That approval be given to award CDW Limited a 5-year
contract beginning on 15/03/2023 to provide professional
services to deliver the purchasing and
deployment of devices as part of the business-as-usual service, to
provide and deliver wrap-around service management which integrates
into our internal Digital service’s team. Additionally, to
support, procure devices, and provide services as part of the
up-coming Tech-tonic 2 device refresh project. The total cost of
this award contract is £4,674,069. Refer to exempt Appendix A
for full illustration.
As described on the report.
1. The objective of the procurement strategy was to identify and award to a suitable partner using the Crown Commercial Services, Technology Products and Associated Services - RM6068 Lot 2 Hardware and Associated Services framework for the procurement of end user devices and the provision of business-as-usual activities, wrap-around desktop service management, and the Tech-tonic 2 device refresh project.
2. The Crown Commercial Services buying process was followed and no other partners submitted a bid proposal other than CDW Limited. After the evaluations had been completed it was concluded that CDW Limited had met and passed all the evaluation criteria.
3. CDW Limited have shown in their responses that they offer value for money for H&F with respect to the total value of the contract. Therefore, it is recommended the contract is awarded to them.
Publication date: 08/03/2023
Date of decision: 06/03/2023
Effective from: 14/03/2023