Agenda and minutes

That the minutes of the meeting of the Cabinet held on 30 January 2012 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

There were no apologies for absence submitted.

If a Councillor has any prejudicial or personal interest in a particular report he/she should declare the existence and nature of the interest at the commencement of the consideration of the item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a prejudicial interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken, unless a dispensation has been obtained from the Standards Committee.

Where members of the public are not allowed to be in attendance, then the Councillor with a prejudicial interest should withdraw from the meeting whilst the matter is under consideration, unless the disability has been removed by the Standards Committee.

The following Councillors declared a personal interest in agenda item 10 (School Organisation Strategy 2013 – 13) as follows:-

Councillor Helen Binmore as a School Governor at Burlington Danes Academy.

Councillor Joe Carlebach as School Governor at James Lee Nursery.

Councillor Michael Cartwright as School Governor at Sacred Heart High School.

Councillor Harry Phibbs as his wife is a founder of the West London Free School.

1                    That the changes to the capital programme as set out in Appendix 1 be approved.

2                    That the changes to the General Fund revenue budget and Housing Revenue Account as set out in Appendix 2 be approved.

1. That the write off of debts totalling £518,167.23 be approved.

2. That the cost of these write offs are met by the National Non-Domestic Pool and not the Council be noted.

That the Executive Director for Finance and Corporate Governance (LBHF), the Town Clerk and Executive Director of Finance (RBKC) and the Chief Operating Officer (WCC) be authorised to enter into the Bi and Tri-Borough Agreements in respect of the services set out in paragraph 6 on the terms set out in paragraph 5 of the report or such other broadly similar terms as she/he, in consultation with the relevant Director of Legal & Democratic Services, considers appropriate.

To note that the annual current notional value of the contract is in the region of £1,000,000, and that the value may go up or down depending on the work ordered through the contract, but that all works ordered under the contract will be subject to the appropriate budget being available.

That approval be given to carry out the Local Area Traffic Management and Parking Plan at a total cost of approximately £300,000 as set out in paragraph 5 of the report.

That authority be delegated to the Deputy Leader (+ Environment and Asset Management), in consultation with the Executive Director of Transportation and Technical Services, to approve the final LATMP and enter into an ‘undertaking’ with LOCOG in order to facilitate funding the project.

1. That approval be given to carry out feasibility design and consultation on projects C1 to C3 and N1 to N4 at a total cost of £217,000 (approximately 15% of the project total) as set out in paragraph 3 of the report.

2. That authority be delegated to the Deputy Leader (Environment + Asset Management), in consultation with the Executive Director of Transportation and Technical Services, to approve implementation of the seven individual schemes (C1 to C3 and N1 to N4) subject to local consultation.

3. That approval be given to complete the 2011/12 LIP projects, at a cost of £190,000 and to initiate the 2013/14 projects, at a cost of £50,000, as detailed in paragraph 4 of the report.

4. That approval be given to deliver the smarter travel programme at a cost of £303,000, as detailed in paragraph 5 of the report.

5. That approval be given to carry out stage 1 of the Shepherds Bush Town Centre West Major Project at a cost of £180,000, as detailed in paragraph 6 of the report.

1. That approval be given to the revised School Organisation Strategy, as set out in this report.

2. That approval be given to develop the proposals to facilitate a tender process for the relocation of Holy Cross to the Clancarty Road site and the subsequent relocation of the infant bilingual provision to Basuto Road, as set out in paragraph 2.3.1 of the report.

3. That approval be given to further develop proposals and to invite tenders for the following schemes as set out in paragraph 2.3.1 of the report, and that authority be delegated to the Cabinet Member for Children’s Services, in consultation with the Executive Director of Children’s Services, to award contracts to the successful tenderers:

4. That approval be given to further develop proposals, including surveys, project management and design work, for Queensmill Special School and the Haven Respite Centre, as set out in paragraph. 2.3.2 of the report.

5. That approval be given to the suspension of the disposal of Fulham Cross Youth Centre for a period of two years to enable the relocation of the Contact Service, as set out in paragraph 2.3.3 of the report.

6. That approval be given to delegate the tender award for the enabling works at Fulham Cross Youth Centre to the Cabinet Member for Children’s Services in consultation with the Director of Children’s Services up to £100,000.

7. That approval be given to further develop feasibility studies in respect of securing additional capacity at St Stephens Primary School , Pope John Primary School, Bentworth Primary School and  Burlington Danes Academy, as set out in paragraph 3.1 of the report.

8. That approval be given to £1 million of in year capital funding being allocated to Sacred Heart High School to manage directly, as part of a contribution to the estimated capital project estimated to cost £2.5 million, to develop the recently vacated convent section of the school for enhanced provision. 

9. That approval be given to the allocation of  £400,000 directly to Lady Margaret School as part of the Council’s contribution to facilitate a bulge class in September 2012 as set out in paragraph. 3.1.5 of the report, and to support its longer term aspiration of increasing capacity.

10. That approval be given to invite tenders for bulge classes at John Betts Primary and Brackenbury up to £250,000 per school subject to further feasibility work, and that  authority be delegated to the Cabinet Member for Children’s Services, in consultation with the Executive Director of Children’s Services, to award contracts to the successful tenderer.

11. That up to £100,000 of capital funding be allocated to supplement approved government funding, if necessary, to deliver the Studio School at the Fulham Education Federation from September 2012 as set out in paragraph 3.1.9 of the report, and that approval be given to invite tenders for the scheme and that authority be delegated  ...  view the full minutes text for item 190.

1. That approval be given for the existing mental health drop-in to continue to operate from 50 Ellerslie Road and share the premises with Nubian Life day service, and to minor improvements to the building to accommodate the needs of the respective service users to be  done in consultation with the users of both services.

2. That the Council negotiates and awards a contract with the current providers (Nottinghill Housing Trust) for the management of Elgin Resource Centre for a period of a further 18 months and that authority be delegated to the Cabinet Member for Community Care and the Executive Director of Adult Social Care to approve final terms.

3. That approval be given to waive Contract Standing Orders for the reasons detailed in the report (contract annual value £278,200).

1.      That authority be delegated to the Cabinet Member for Community Care, in conjunction with the Executive Director of Adult Social Care and the Executive Director of Finance and Corporate Governance, to award the West London Housing Related Support Joint Framework Agreement 2012 – 2016, and to:

(i)                 award Hammersmith and Fulham call off contracts from the framework agreement throughout the four year period 2012-2016, and

(ii)                authorise the entering into of ancillary agreements (mini-tenders)  for the  operation of the framework once awarded.

That the report be noted.

That the report be noted.

That the Council continues to deliver a Trade Waste Sales Operation while a further review is undertaken as part of the wider Bi-Borough transformation review for the new Environment, Leisure and Residents Services Department by March 2013 be approved.

1. That the tender process, as set out by the Council’s Standing Orders, to outsource the management of tennis centres at Eel Brook Common, Ravenscourt Park and Hurlingham Park, which may include a forward eAuction for the annual rent, be approved.

2. That authority be delegated to the Cabinet Member for Residents Services, in consultation with Executive Director of Environment, Leisure and Residents Services, to award the contract(s) for the management, maintenance and development of the tennis centres at  Eel Brook Common, Ravenscourt Park, and Hurlingham Park.

1. That approval be given to spend £500,000 from the Parks Capital Fund in 2012-13 plus other funds already budgeted, totalling £1.969 million, to make park improvements as set out in paragraph 4.5 of the report.

2. That approval be given to any resulting project underspends being reinvested back into park improvement projects including, but not exclusive to, Bishops Park, Hammersmith Park and Wormwood Scrubs as set out in paragraph 4.6 in consultation with the Cabinet Member for Residents Services and the Executive Director of Finance and Corporate Governance.

3. That approval be given to consider the results of the public consultation for each of the parks and to undertake the prescribed works to the parks specified in paragraph 2.1 of the report.

4.   That approval  be given to proceed with appropriate procurement, construction, and delivery of the proposed projects within the budget set out in Recommendation 1 above.

5.   That approval be given to reallocate the £400k funding set aside for the regeneration of Shepherds Bush Common to approved projects such as Hammersmith Park, Wormwood Scrubs, White City One o’clock club and Wormholt Park as part of the S106 agreement relating to Westfield dated 11 June 2010 clause 11.29.3, subject to informing Westfield.

6.   That retrospective approval be given for playground and park improvements at South Park totalling £177,000 as set out in paragraph 2.3 of the report.

7.   That retrospective approval be given to cumulative spend of: £23,000 at Wormholt Park; £36,500 at Ravenscourt Park and £26,000 at Hammersmith Park as set out in  paragraph 2.4 of the report.

8.   That authority be delegated to the Cabinet Member for Residents Services, in consultation with the Executive Director of Environment, Leisure & Residents Services, to appoint contractors to carry out the works associated with the development projects, totalling £1.969m, as described in this report.

1. That the agreement with City Events Limited to organise and deliver the ‘Polo in the Park’ event at Hurlingham Park for seven years from 2013 to 2019 be approved.

2. To note that under the new agreement the average net income for the event will be £81.4k per annum, representing a 43.5% increase on the previous commercial agreement (average £56.7k per annum.)

3. That City Events Limited will undertake reinstatement works post event at their own cost be noted.

1. That the outcome of the Section 105 consultation with residents be noted.

2. That the Resident Involvement Strategy attached at Appendix 1 be adopted.

3. To cease the Tenant’s Levy with effect from 1 April 2012 be approved.

The Forward Plan was noted.

The summary was noted.

The summary was noted.

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

That the minutes of the meeting of the Cabinet held on 30 January 2012 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

That the recommendations contained within the exempt report be approved.

That the recommendations contained within the exempt report be approved.

That the report be noted.

That the recommendations contained within the exempt report be approved.

That the report be noted.

The summary was noted.

The summary was noted.