Agenda and minutes

Wormwood Scrubs Charitable Trust Committee - Wednesday, 8th March, 2023 6.30 pm

Venue: Online - Virtual Meeting. View directions

Contact: Debbie Yau  Email:

Link: watch the meeting on Youtube

No. Item


Apologies for absence


There were no apologies for absence.



Declarations of interest

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.


At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.


Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.


Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.


There were no declarations of interest.



Minutes of the last meeting pdf icon PDF 423 KB

To approve the minutes of the meeting held on 14 December 2022 as an accurate record.



Matters Arising


Stephen Waley-Cohen (co-opted member) asked about the feasibility study on the vehicular access to the Scrubs and the appropriate rent payable by the Council for the non-scrub use of the depot at the Scrubs. 


In relation to the feasibility study, Osama El-Amin (Trust Manager) noted that the substation route for the Scrub Lane would be the preferred vehicular access for emergency vehicles in the future. As the project would involve considerable cost, an update would be provided to the Committee at its June meeting after obtaining the quotations and further study on the investment return. Stephen Waley-Cohen suggested the study to include mitigation measures for affected wildlife and vegetation. On the depot at the Scrubs, Osama noted that the percentages of different usage were being figured out before a market rent on non-scrub use could be worked out.  He undertook to provide an update after the meeting.


ACTION: Osama El-Amin



The minutes of the meeting held on 14 December 2022 were agreed as an accurate record.




Manager's Report pdf icon PDF 656 KB


HS2 (High Speed 2)


Vicki Abel (Wormwood Scrubs Development Manager) presented the HS2 - Under Track Crossing (UTX) site update and SBS site update.  In reply to the Chair’s concern about the SBS site, Vicki noted that the Heras fencing might come down when the site had reached good enough reinstatement after sufficient seeding which should happen in April 2023.  Stephen Waley-Cohen (Co-opted member) noted that some timber fencing that had existed for a long time did provide good demarcation to preserve some areas from human disturbances.  He considered it necessary to replace those parts that had been removed or damaged.   Vicki noted that the embankment was still there, and the conditions of the area should still be the same before the construction. She undertook to ask for fencing replacement as part of the reinstatement. 


Osama El-Amin (Trust Manager) outlined the surveys under HS2. In reply to the enquiry of Miriam Shea (Co-opted member) about the boundary of the surveys, Osama noted that the surveys would be conducted along the northern boundary of the Scrubs, taking samples of anything in or on the area of the land within the boundary parallel to the railway line. This was done in relation to the station platform to be built opposite the railway side. To mitigate the effects of the construction, it was necessary to carry out ecological or archaeological investigations on the affected land.


AEM (Alternative Ecology Mitigation) Masterplan


Vicki Abel introduced the final amendments made to the AEM Masterplan and the details of the next steps.


Miriam Shea asked about the timing of and inclusion of maintenance work in the Masterplan.  On timing, Vicki noted that after working with the cost consultant and drawing up the procurement strategy based on the detailed design, tendering would proceed, and the actual cost of works would be known towards the end of summer.  It would then take advantage of the autumn and winter seasons for planting trees and shrubs.  Actual works might commence at Springtime the following year, and it was estimated that all the works would be completed in 6 to 12 months from the date works started on site.  As regard the management and maintenance of the woodland, Vicki said that the management plan would last for 10 years and cover all the woodland and meadow areas, including the sinc (site of importance for nature conservation) area on the western side. 


Stephen Waley-Cohen appreciated that the Masterplan had taken on board many of the comments made by the Friends of Wormwood Scrubs (FoWWS), however, except the location of the pond.   He shared the negative comments of the pond in Ravenscourt Park made by a FoWWS and hoped the Committee could learn lessons from it.   


Site Entrance Improvements – OPDC Grant


Osama El-Amin updated members on the site entrance improvements funded by OPDC grant.  He noted that picnic benches would be installed along the access routes to the Wulfstan Street and Braybrook Street.


The Chair appreciated that the improvements had made  ...  view the full minutes text for item 4.


Proposals for Linford Christie Stadium by the Friends of Wormwood Scrubs pdf icon PDF 2 MB

This paper provides a reasoned proposal for a properly planned, comprehensive, and unified approach to modernising the facilities provided within Linford Christie Stadium to the benefit of all residents of LBHF and its neighbouring boroughs.


Stephen Waley-Cohen outlined the proposals for LCS.  He noted that the facilities within LCS were in need of significant upgrading, to meet the 21st century sporting requirements, including the track, the covered track, the viewing stand, the changing rooms, the toilet facilities and the lighting installations.


FoWWS Trustees requested that the proposals be carefully reviewed and studied by LBHF Officers, in consultation with the Sports Consultancy and consultant Mark Thomas, with a view to identifying the timelines and costs of the proposals.  It was hoped that LBHF officers’ review and recommendations could be discussed at the next meeting of the WSCT Committee.


Noting the dire state of the track, Steve Hollingworth (Assistant Director, Leisure, Sports and Culture) said he had sourced some funding to meet the quotes and some of the work was already underway to upgrade the track. Stephen Waley-Cohen said the entire project was expected to be a few millions. Miriam Shea added that the upgrading work was proposed in conjunction with the refurbishment of the TVH Clubhouse to enhance the purposes of the Scrubs.




That the Committee noted the proposals.





Dates of future meetings

To note the dates of future meetings:


·       21 June 2023

·       6 September 2023

·       12 December 2023

·       6 March 2024


Members noted the dates of future meetings:


  • 21 June 2023
  • 6 September 2023
  • 12 December 2023
  • 6 March 2024


Miriam Shea indicated her intention to step down from her co-opted membership starting from the next municipal year. The Chair thanked Miriam for her long-standing contribution in the past.  Stephen Waley-Cohen also thanked Miriam for her past guidance since he became a co-opted member in 2016.