Key Decisions List

1 April 2019

White City Estate Sustainable Urban Drainage & Streetscape Improvement Scheme On The Public Highway New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

Corporate Revenue Monitor 2018-19 Month 9 - Dec 2018

Decision maker:  Cabinet

Decision due:   1 Apr 2019

Lead officer:  Emily Hill

Notice of proposed decision first published: 07/06/2018

Anticipated restriction: Open  -

Drug and Alcohol Wellbeing service contract extension and variation; and The Alcohol Service Contract Extension

Decision maker:  Cabinet

Decision due:   1 Apr 2019

Lead officer:  Nicola Ashton, Julia Woodman

Notice of proposed decision first published: 06/12/2018

Anticipated restriction: Open  -

Agreement for direct award of contracts for the provision of day services for older people

Decision maker:  Cabinet

Decision due:   1 Apr 2019

Lead officer:  Lisa Henry

Notice of proposed decision first published: 22/01/2019

Reason for urgency:
To ensure continuity of services beyond current contract end dates of 31 March 2019 whilst a strategic review and procurement exercise is undertaken.

Anticipated restriction: Open  -

LAND ADJACENT to No. 245 BECHTEL HOUSE, HAMMERSMITH ROAD, W6 – SECTION 278 HIGHWAY IMPROVEMENT WORKS & SECTION 38 HIGHWAY WORKS New!

Decision maker:  Cabinet

Decision due:   1 Apr 2019

Lead officer:  Solomon Castillo

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Open  -

29 April 2019

Ultra-Low Emission Vehicle Last-Mile Freight Hub New!

Decision maker:  Cabinet

Decision due:   1 Mar 2021

Originally due:   20 Apr 2020

Lead officer:  Hinesh Mehta, Christopher Brown

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/02/2019

Anticipated restriction: Open  -

Community Asset Transfer

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Ade Sule, Nigel Brown

Notice of proposed decision first published: 04/09/2018

Anticipated restriction: Open  -

CARNWATH ROAD / THAMES PATH IMPROVEMENT SCHEME New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 01/03/2019

Geographical Information Systems (GIS) Software Renewal

Decision maker:  Cabinet

Decision due:   29 Apr 2019

Lead officer:  Geoff Hay

Notice of proposed decision first published: 04/01/2019

EdCity Development

Decision maker:  Cabinet, Full Council

Decision due:   22 May 2019

Lead officer:  Jacquie Agyemang-Johnson, David Burns

Notice of proposed decision first published: 07/06/2018

Anticipated restriction: Part exempt  - view reasons

Highway Maintenance Work Programme 2019/20 New!

Decision maker:  Cabinet

Decision:   2 Sep 2019

Lead officer:  Ian Hawthorn, Donna Kelly

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

School Organisation Strategy 2019 New!

Decision maker:  Cabinet

Decision due:   4 Nov 2019

Lead officer:  Christine Edwards, Kevin Gordon

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

WHITE CITY ESTATE - NEW COUNCIL HOMES AND COMMUNITY FACILITIES New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Ayesha Ovaisi

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Part exempt  - view reasons

Corporate Property Services Framework

Decision maker:  Strategic Director of the Economy Department

Decision due:   June 2020

Lead officer:  Nigel Brown, David Burns

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 19/05/2017

Anticipated restriction: Open  -

Rough Sleeper Supported Accommodation Procurement Strategy New!

Decision maker:  Cabinet

Decision:   3 Feb 2020

Lead officer:  Julia Copeland

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

Counters Creek Flood Alleviation Scheme New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 01/03/2019

Family Assessment Service - Contract Variation New!

Decision maker:  Cabinet

Decision due:   29 Apr 2019

Lead officer:  Craig Holden

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Open  -

Approval for Contract with Capital Letters for procuring more accommodation- Reducing Temporary Accommodation Costs New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Nicky Pooni

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Open  -

Preparations for a long term housing repairs model New!

Decision maker:  Cabinet

Decision due:   29 Apr 2019

Lead officer:  David McNulty

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Open  -

3 June 2019

Offsite Records Storage Service

Decision maker:  Cabinet Member for Finance and Reform

Decision due:   February 2020

Lead officer:  Anthea Ferguson, Edward Crow

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 10/08/2018

Anticipated restriction: Open  -

Other reports

Funding for Service Improvement Plan - West London Coroners Court

Notice of proposed decision first published: 04/09/2018

Single Homeless Services Contract Award

Decision maker:  Officer's Delegated Decision

Decision due:   Not before 1st Oct 2017

Lead officer:  Julia Copeland

Notice of proposed decision first published: 07/09/2017

REPORT TO AWARD THE CONTRACT TO DELIVER VARIABLE DATA PRINTING SERVICES

Decision maker:  Officer's Delegated Decision

Decision due:   Not before 5th Jun 2017

Lead officer:  Simon Paterson

Notice of proposed decision first published: 23/10/2017

Delegated Officer decision; Award FSS contract to LATC

Decision maker:  Officer's Delegated Decision

Decision due:   March 2017

Lead officer:  Sarah Thomas

Notice of proposed decision first published: 28/03/2018

Award of window replacement contract

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/08/2017

This decision will be taken under urgency procedures.

Reason for urgency:
Reason for urgency to ensure that the windows are installed within a time frame which does not affect the education of the children in school.

Anticipated restriction: Open  -

Procurement of White goods - Fire Safety Plus

Decision maker:  Leader of the Council

Decision due:   Not before 8th Oct 2017

Lead officer:  Wendy Reade

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 21/08/2017

Reason for urgency:
The tests start on Monday 21st August, if an appliance fails it has to have the plug removed so that it cannot be used. An urgent decision is required to allow the procurement of replacement appliances so that residents are not left without a cooker, fridge or other kitchen appliance.

Anticipated restriction: Open  -

Leader's Urgent Decision - Community Advice and Legal Support Services

Decision maker:  Leader of the Council

Decision due:   14 Dec 2017

Lead officer:  Sarah Thomas

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 03/11/2017

Reason for urgency:
the evaluation of the bids for the community advice and legal support contracts will be completed by mid December. to ensure that political sign off occurs in time to mobilise the new contract, the Leader will need to make an urgent decision

Anticipated restriction: Fully exempt  -

Leader's Urgent Decision - FIRE SAFETY & ACCELERATION PROGRAMME

Decision maker:  Leader of the Council

Decision due:   Not before 27th Oct 2017

Lead officer:  Dave McNamara

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 15/12/2017

Reason for urgency:
the contractors are on site and we need to vary the contract to accommodate the additional works

Anticipated restriction: Fully exempt  - view reasons

Leader's Urgent Decision - Direct Award of Contract for the provision of Community Meals/ Meals on Wheels Service

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 21/12/2017

Reason for urgency:
It is necessary for the direct award of contract to be made at least two months in advance of the proposed contract start date to provide the contractor with the required legal certainty to enable them to plan for the provision of services. Additionally without this assurance the contractor is unable to offer continued employment to their workforce and would have no alternative other than to serve redundancy notices. This is a key service to vulnerable people and it is imperative measures are agreed to ensure continuity of service.

Anticipated restriction: Open  -

Leader's Urgent Decision - PROCUREMENT OF PROPERTY AGENT: Proposed interim relocation of Offices from Hammersmith Town Hall and Extension

Decision maker:  Leader of the Council

Decision due:   January 2018

Lead officer:  Izhar Haq

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 10/01/2018

This decision will be taken under urgency procedures.

Reason for urgency:
In order to meet the timeframe for works to start on the regeneration project, temporary accommodation needs to be identified as a matter of urgency.

Anticipated restriction: Open  -

Good Growth Fund - NOURISH Project

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/11/2018

This decision will be taken under urgency procedures.

Reason for urgency:
Urgent decision is required to enable the Council to enter into funding agreement with the Greater London Authority to avail of their match funding for the project. The set deadline to enter into the funding agreement was 31st March which has already passe and we are working with the GLA to achieve urgent sign-off.

Anticipated restriction: Fully exempt  - view reasons

Contract Award Report: Gas Repair And Maintenance Services

Decision maker:  Cabinet Member for Housing and Homelessness

Lead officer:  Aldhun Levitt

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 06/12/2018

LEISURE CONTRACT RE-PROCUREMENT

Notice of proposed decision first published: 01/11/2018

Leader's Urgent Decision - Waiver of contracts standing orders and direct award of contract to Agilisys for the provision of daytime Contact Centre services

Decision maker:  Leader of the Council

Decision due:   Before 31 Oct 2018

Lead officer:  Irwant Sidhu

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/10/2018

Reason for urgency:
The contract with the current provider ends on 31 October 2018. Interdependencies with other corporate programmes and the timing on negotiations with the current supplier has meant that an urgent decision must be made to ensure continuity of service.

Anticipated restriction: Open  -

Report on authority required to enter into Access Agreements relating to LBHF Joint Ventures Limited. New!

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/01/2019

Reason for urgency:
There are a number of local authorities who wish to sign an Access Agreement with the Council in order to purchase ethical debt products from LBHF Joint Ventures Limited. Delays in signing Access Agreements with these local authorities, in particular Birmingham City Council, will impact on the income that the Council derives from the LBHF JV Ltd as there is a risk that local authorities may choose another supplier or that services will not start in the current financial year. Delegated authority to Lisa Redfern, Strategic Director for Social Care and Public Service Reform, to sign the Access Agreements, in consultation with the Cabinet Member for Finance and Commercial Services, on behalf of the Council is therefore sought as a matter of urgency

Anticipated restriction: Open  -

Leader's Urgent Decision - The Direct Award Of A Contract To Harrow Commercial Services For The Provision Of A Meals On Wheels Service

Decision maker:  Leader of the Council

Decision:   Before 1 Mar 2019

Lead officer:  Julius Olu

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Reason for urgency:
The Council currently has in place a one-year service contract directly awarded to Sodexo Ltd for the provision of a hot home meals and frozen food delivery service.

The contract was issued on 8 April 2018 and is due to expire on the 7 April 2019. Sodexho have expressed that they do not wish to continue delivering the service.

Harrow have expressed an interest in taking over the meals service from 8th April 2019.

In order to ensure that vulnerable residents of H&F continue to receive their meals beyond 7th April 2019 we are now seeking approval for an exemption to the council standing orders and procurement procedure to make a direct aware of contract for a 2-year period to Harrow. This will enable officers to carry out a full review of the meals services and consider what options and recommendation to put forward for a future meals service.

There is also not enough time to run a procurement exercise before the 8th April 2019.

The value of the service is above £100,00

Anticipated restriction: Open  -

Leader's Urgent Decision - Investigation Into The Circumstances Leading To Sale Of Council Land

Decision maker:  Leader of the Council

Decision:   19 Feb 2019

Lead officer:  Matthew Rumble

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/02/2019

This decision will be taken under urgency procedures.

Reason for urgency:
Following the decision to investigate all the circumstances that led to the signing of a Conditional Land Sale Agreement with a private developer in 2013, in relation to West Kensington and Gibbs Green Estates; there is an urgent need to appoint an investigative company and an eDiscovery company to conduct the investigation which in part involves processing historical electronic data held by the council.
The urgency arises from:
• The monthly cost of retaining historical electronic data which is costing the council £25,000 per month until its deleted;
• The need for a speedy conclusion of the investigation to allow savings to be realised and give the council control over the project costs; and
• The risk that further delay may have on the investigation and its outcomes arising from contractual and/or statutory liability limitation.

Anticipated restriction: Fully exempt  - view reasons

Leader's Urgent Decision - Amending a decision to award a Contract to replace Warden Call and Door Entry Systems

Decision maker:  Leader of the Council

Decision:   22 Feb 2019

Lead officer:  Daniel Smith

Decision status:  Recommendations Approved

Notice of proposed decision first published: 13/02/2019

Reason for urgency:
To correct an administrative error on the decision already approved by Cabinet on 14 January 2019.

Anticipated restriction: Open  -