Issue details

Short-Term Contract Variation to Council Repairs Contract (LOT 3)

This report is seeking approval to temporarily vary the Mears Central Repairs contract. This variation will involve allowing for additional temporary supervisory and administrative support as well as an enhancement on the current contract rates.

The variation will involve cost changes totalling up to £680,000. This will be a temporary variation for a 17-week period.


Decision type: Key

Reason Key: Expenditure/Income - Revenue between £500,000 and £5m and Capital between £1.5m and £5m;

Decision status: For Determination

Wards affected: (All Wards);

Notice of proposed decision first published: 03/01/2024

This decision will be taken under urgency procedures.

Reason for urgency:
The repairs service is continuing to work through a backlog of work orders to bring void properties back to a lettable standard. With this, the repairs service has identified 85 properties, across all geographic patches, to which they are aiming to bring back to let within a 17-week period (This will involve completing 5 properties a week) commencing in January 2024.

To achieve this outcome however, we need to configure our supply chain so that it can respond at pace to this urgent requirement. To do this, we will need to ensure that the contractor is paid rates that are in keeping with current market demands and provide the contractor with additional resource in the form of a supervisor and an administrator to effectively co-ordinate these urgent works. This contract variation needs to take place in January 2024 and therefore an urgent key decision is needed to facilitate this.

Report Type: Key Decision;

Decision due: June 2024 by Cabinet Member for Housing and Homelessness

Lead member: Cabinet Member for Housing and Homelessness

Department: The Economy department

Contact: Nick Marco-Wadey Email: Tel: 07988490264.