Decisions

That the Strategic Director of Environment, in consultation with the Cabinet Member for Social Inclusion and Community Safety:

1.    Approves the variation of recommendation 1 to not award the contract for Lot 1 and instead to extend the existing service contracts for a maximum period of 12 months with a total contract value of £211,000 across three existing contracts.

2.    Awards a one year contract extension to Advance from 1 April 2023 – 31 March 2024 for the Impact (Criminal Justice) Independent Domestic Violence Advocacy Service, with a total contract value of £75,000.

That the Strategic Director of Childrens Services:

3.    Awards a one year contract extension to Advance from 1 April 2023 – 31 March 2024 for the Children’s Social Care Independent Domestic Violence Advocacy (IDVA) Service, with a total contract value of £75,000.

That the Strategic Director of Economy:

4.    Awards a one year contract extension to Advance from 1 April 2023 – 31 March 2024 for the Housing Independent Domestic Violence Advocacy (IDVA) Service, with a total contract value of £61,000.

1.             To note that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended). 

2.             To approve the award of a contract for the Step Up to Social Work Programme to the University of Hertfordshire for the period 26th June 2023 – 25th June 2025. The contract value will be £0.465m for 2 years, with the option to extend twice, with two years for each extension.

3.             To note that this brings the total contract value after both possible extensions to £1.394m. The contract will only continue based on satisfactory performance by the provider and continued funding from the Department for Education (DfE).

1.      To note that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.      To award the mechanical maintenance specialist contractor Thermoserv Ltd, a 5-year (3+2) contract. The contract price is estimated at £900,000 of which the annual servicing by Thermoserv Ltd is estimated to be £76,995.53 per annum, totally £384,977.68 over the 5-years. The remainder £515,022 of the £900,000 will be required for remedials and parts, post servicing, ad-hoc call outs for breakdowns and much needed upgrade of H&F aging stock for the potential 5-year duration of the contract.

3.      To note that the contract would be a fully inclusive (consumables included) for all statutory planned maintenance for disciplines covering Heating (boiler, heat source pumps, pressure vessels and heat distribution system); Cooling (HVAC, AC units and refrigeration); Hot water systems as well as BMS (Building Management Systems) Controls however exclusives to end of life parts required, AD-Hoc call outs and remedial works.

1.     To approve the decision to remain with London Consortium Community Equipment Framework, managed by RBKC and WCC who have awarded the NRS contract for 5+2 years.

2.     To enter into a ‘Call-off’ agreement from the 1 April 2023 to 31 March 2028 with a potential extension for 2 years from the above-mentioned framework to appoint NRS as the Council’s supplier of Community Equipment, Assistive Technology and Minor Adaptations.

3.     To approve the £13,723,200 as the total value for seven years

That Cabinet:

1.         Notes that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.         Approves a total Development capital budget, including contingencies, of £18,807,236 of which £1,569,947 has already been approved to deliver the proposed new homes to be funded through a combination of HRA borrowing, Right to Buy receipts and capital receipts from private sales as set out in exempt Appendix 1.

3.         Authorises the Strategic Head of Regeneration and Development to take decisions on expenditure against the above budget subject to the continued viability of the Development.

4.         Approves the Procurement Strategy, as set out in Appendix 2, to procure a principal construction contractor, using a JCT standard form of building contract, on a design and build basis, for the Development, via the open Find a Tender Service (FTS) procurement route.

5.         Delegates authority to the Strategic Director for the Economy in consultation with the Assistant Director of Legal Services, to take any necessary steps to resolve matters arising from the grant of planning permission, including the authority to enter into any associated legal agreements arising from the delivery of the development and enabling deeds and agreements with statutory utility providers and third parties including the surrender and re-grant of a lease on existing sub-station, highways agreements, the stopping up or diversion of footpaths necessary to enable the Development to be carried out pursuant to section 257 of the Town and Country Planning Act 1990 and consider and decide any necessary appropriation to expedite and secure the best use of the land.

6.         Confirms that the Site comprising a vacant three storey building, together with outbuildings which is currently held in the General Fund is no longer required for the current purpose for the reasons specified in paragraph 4 and 5 of the ‘Detailed Analysis’ section of this report.

7.         Approves the appropriation of this Site for planning purposes pursuant to section 122 of the Local Government Act 1972 as it will facilitate the carrying out of redevelopment in relation to the land pursuant to section 226(1)(a) of the Town and Country Planning Act 1990).

8.         Delegates authority to the Strategic Director for the Economy, inconsultation with the Assist Director of Legal Services, to carry out such steps as are necessary to effect the appropriation of the Site for planning purposes under section 122 of the Local Government Act 1972 and subsequently engage the powers under Section 203 of the Housing and Planning Act 2016 in order to authorise any interference with easements, covenants and other rights in respect of the Site including authorisation to take all necessary steps required in relation to any associated claims, settlements relating to compensation under section 204 of the Housing and Planning Act 2016 and other legal agreements so as to enable the Development of the Site.

9.         Notes the responses to consultation undertaken by the Council in relation to the Development.

That Cabinet:

1.         Notes that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.         Approves a total Development capital budget, including contingencies, of £25,218,839 of which £1,802,000 has already been approved, to deliver the proposed new homes and to be funded through a combination of HRA borrowing, Right to Buy receipts and capital receipts from private sales as set out in exempt Appendix 1.

3.         Authorises the Strategic Head of Regeneration and Development to take decisions on expenditure against this contingency budget subject to the continued viability of the development.

4.             Approves the Procurement Strategy, as set out in Appendix 2, to procure a principal construction contractor, using a JCT standard form of building contract, on a design and build basis via the open Find a Tender Service (FTS) procurement route.

5.         Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal Services to carry out the appropriate procedural steps to identify all rights affected and consider whether the area shown shaded yellow on the plan at Appendix 5 is no longer required for the current purpose for which it is held as specified in paragraphs 3 of the ‘Detailed Analysis’ section of this report.

6.         Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal Services to appropriate that part of the Site shaded yellow for planning purposes pursuant to section 122 of the Local Government Act 1972 as it will facilitate the carrying out of redevelopment of the Site pursuant to section 226(1)(a) of the Town and Country Planning Act 1990)on being satisfied that  the specified area is surplus and is no longer necessary for the current purpose for which it is held .

7.         Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal Services to carry out the appropriate procedural steps to identify all rights affected and consider whether the area shown shaded pink and edged blue on the plan at Appendix 5 is no longer required for the purposes for which it is currently held as specified in paragraph 3 of the ‘Detailed Analysis’ section of this report.

8.         Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal Services to appropriate that part of the Site shaded blue for planning purposes pursuant to section 122 of the Local Government Act 1972 as it will facilitate  the carrying out of redevelopment in relation of the Site pursuant to section 226(1)(a) of the Town and Country Planning Act 1990) on being satisfied that the part of the Site shaded blue is no longer necessary for the current purpose for which it is held.

9.         Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director, Legal Services to take any necessary steps to resolve matters arising from the grant of planning permission, including the authority to enter into any associated legal agreements arising from the delivery of the development and enabling deeds and agreements with statutory utility providers, housing associations  and third parties including the surrender and re-grant of a lease on existing sub-station, highways agreements, apply for the stopping up or diversion of footpaths necessary to enable the Development to be carried out pursuant to section 257 of the Town and Country Planning Act 1990 and consider and decide any necessary appropriation to expedite and secure the best use of the land.

10.      Delegates authority to the Strategic Director for the Economy, inconsultation with the Assistant Director of Legal Services, to carry out such steps as are necessary to effect the appropriation and to  deal with the necessary arrangements to record the appropriation of the Site for planning purposes pursuant to section 122 of the Local Government Act 1972 including the transfer of the land shaded yellow on the plan attached at Appendix 5 from the Housing Revenue Account (HRA) to the General Fund account (GF); to negotiate and enter into agreements by deed and payment of compensation for the release of third-party rights where this can be achieved on reasonable terms within a reasonable timescale;  and the subsequent use of powers under Section 203 of the Housing and Planning Act 2016 in order to authorise any interference with easements, covenants and other rights in respect of the Site including authorisation to take all necessary steps required in relation to any associated claims, settlements relating to compensation under section 204 of the Housing and Planning Act 2016 and other legal agreements so as to enable the Development of the Site.

11.      Delegates authority to the Strategic Director for the Economy, inconsultation with the Assistant Director of Legal Services to note the responses to consultations undertaken by the Council in relation to the Development to carry out such further consultation as is appropriate and to take all such action as is appropriate to deal with any notice served in relation to the Site to facilitate the Development.

1.    To approve the procurement of a framework contract for an unattended CCTV camera system set out in this strategy.

2.    To note that the contract will be for 4 years, and the annual tender value will range from £0 to £15 million per participating Borough.