Agenda and minutes

Policy and Oversight Board - Monday, 20th June, 2022 7.00 pm

Venue: Main Hall (1st Floor) - 3 Shortlands, Hammersmith, W6 8DA. View directions

Contact: Bathsheba Mall  Email:

No. Item


Appointment of vice chair for 2022/23



That members of the Board consider and agree the appointment of a vice-chair for 2022/23.


Councillor Lisa Homan welcomed members to the first meeting of the committee.  This presented a great opportunity to strategically develop and drive policy.  The membership consisted of all the policy and accountability committee (PAC) chairs and would help feed into each cycle of the PACs.


Councillor Rory Vaughan was proposed by Councillor Natalia Perez and seconded by Councillor Jacolyn Daly.




That the Councillor Rory Vaughan be appointed as Vice-Chair for the municipal year 2022/23.



Apologies for absence




Declaration of interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.


At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.


Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.


Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.




Work Planning and Prioritisation pdf icon PDF 202 KB

This report provides best practice guidance to support the Policy Unit and Oversight Board in developing a prioritised work programme for 2022/23.


Emily Hill and Matthew Sales presented the report which sets out the remit of the committee to develop key strategic cross cutting polices, to scope and prioritise work programme items for consideration at subsequent meetings.  Emily Hill clarified that the POB mirrored corporate scrutiny specifically to consider forward looking policy development. 


Members explored what work items that could be included and the option of receiving a single sheet summary of their respective committees following each cycle of meetings.  A list of various strategies and commissions were requested from officers to monitor how this aligned with the corporate plan.  It was understood that work planning items would be consider by the committee in a draft work programme and members discussed items that could be submitted to the next meeting. 




1.         List of the various strategies and commissions that are current and those expected to be reviewed; and how this aligned with the corporate plan;

2.         That strategic cross cutting themes be identified for inclusion in the long list of work items;

3.         Digital inclusion to be identified as cross cutting theme and that this be included in the committee’s work programme, particularly focusing on the post covid-19 recovery and how digital poverty had impacted on residents excluding more communities from digital resources;

4.         Cost of living was an area of ongoing work that is currently being managed in different departments and a cross cutting theme, to be included in the work programme.

5.         To review the timing of financial strategies and when these could be programmed into the PAC cycle.


Date of future meetings

Monday, 12 September 2022

Monday, 12 December 2022

Tuesday, 21 February 2023

Monday, 24 April 2023


Monday, 12 September 2022.