Agenda, decisions and draft minutes

To approve as an accurate record, and the Chair to sign the minutes of the meeting held on 1 November 2021.

The minutes of the meeting held on 1 November 2021 were agreed as an accurate record.

There were no apologies for absence.

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

There were no declarations of interest.

This report has five appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and are not for publication.

Any discussions on the contents of an exempt appendix will require the Committee to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press the proceedings for that discussion.

1.    To note that Appendices 1, 2, 3, 4 and 5 are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.    To note the lease status and marketing position of current advertising sites.

3.    To approve the provisional sites for H&F to progress with as outlined in Appendices 2 and 3.

4.    To agree delegated authority to the Strategic Director for the Economy for these proposed sites to proceed with leasing.

Joanna McCormick, Assistant Director, Procurement and Commercial, introduced the report giving an overview of all current digital advertising sites in the borough and seeking approval for the provision of additional advertising hoardings by entering into leases in each case with a lessee/outdoor advertising company mirroring arrangements at existing sites. 

AGREED UNANIMOUSLY:

1.    To note that Appendices 1, 2, 3, 4 and 5 are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.    To note the lease status and marketing position of current advertising sites.

3.    To approve the provisional sites for H&F to progress with as outlined in Appendices 2 and 3.

4.    To agree delegated authority to the Strategic Director for the Economy for these proposed sites to proceed with leasing.

This report has six appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and are not for publication.

Any discussions on the contents of an exempt appendix will require the Committee to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press the proceedings for that discussion.

1.    To note that Appendices 1, 2, 3,4, 5 and 6 are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.    To note the status of the companies and arrangements for corporate overview.

Joanna McCormick, Assistant Director, Procurement and Commercial, introduced the report providing an overview of the limited companies where the Council operated as a shareholder. It gave an update on the status of the companies held by the Council and arrangements being put in place for corporate oversight of these companies.  It also responded to good practices expectations for auditors about the operations of these companies.

AGREED UNANIMOUSLY:

1.    To note that Appendices 1, 2, 3,4, 5 and 6 are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.    To note the status of the companies and arrangements for corporate overview.

LOCAL GOVERNMENT ACT 1972 - ACCESS TO INFORMATION

Proposed resolution:

Under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

There was no discussion of exempt elements.