Agenda and minutes

To approve as an accurate record, and the Chair to sign the minutes of the meeting held on 26^th July 2019

The minutes of the meeting held on 26 July 2019 were approved and signed by the Chair.

There were no apologies for absence.

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

There were no declarations of interest.

The report seeks approval of a long lease agreement in respect of a vacantcommercial asset - 1 Shepherds Bush Green.  The assethas been extensively marketed. An analysis of the property offers has been undertaken and detailed in the report. 

Officers advised of a slight amendment to paragraph 4.3 of the report as follows: -

“The intention is the primary pedestrian and vehicular movements will be at the rear of the property (the alleyway) and not the current primary Ravenscourt Gardens entrance. The Council has a long-standing access agreement with TfL at the rear of the property. TfL and H&F officers are working together so this will include rights granted to Kindred Studios too. The only intended access onto Ravenscourt Gardens will be for fire emergency access including fire drills. It is intended there will be disabled only entrance and exit onto Ravenscourt Gardens. The Council’s intention is to ensure the access arrangements are clearly documented in the legal agreements and are also enforceable”.

The Committee requested officers to liaise closely with residents and the ward councillors once the property is let particularly as we approach the planning phase.  The residents and ward councillors must also be consulted on any TFL proposals to change the access arrangements.

RECOMMENDATIONS

1.            That the Council entered into acommercial lease including the proposed rental income and associated property agreement withKindred Studiosin accordance withthe heads of terms in Appendix 1.

2.            That authority be delegated to the Strategic Director of The Economy in consultation with the Cabinet Member for Finance and Commercial Services and the Assistant Director of Legal and Democratic Services, to complete the legal property documents.

3.            To note that if Kindred Studios do not operate the break clause in year six of their property lease that a further report is submitted to Cabinet for the approval of the continuing lease. 

The following dates have been approved for the new municipal year:

Monday 25 November 2019

Monday 16 March 2020

LOCAL GOVERNMENT ACT 1972 - ACCESS TO INFORMATION

Proposed resolution:

Under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

The following meeting dates were noted for the new municipal year:

· Monday 25 November 2019

· Monday 16 March 2020