Agenda and minutes

To approve as an accurate record, and the Chair to sign the minutes of the meeting held on 31 May 2019.

The minutes of the meeting held on 31 May 2019 were approved and signed by the Chair.

There were no apologies for absence.

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee

There were no declarations of interest.

The final internal audit report containing its findings and recommendations was noted.

The Committee noted that the Commercial area had been transferred from the Public Service Reform Department to the Finance and Governance Department under the leadership of Hitesh Jolapara.  The action deadlines had been missed due to lack of staffing.  Once the service was staffed an action plan will be put in place.

Action by – Hitesh Jolapara (Strategic Director of Finance and Governance)

Members asked if it was the right place to undertake the shareholder’s functions for Family Support Services and whether the name of the committee had to change to reflect this responsibility.

It requested that the directors of all the Council owned companies be refreshed and the Assistant Director of Legal and Governance share the updated list of Council owned companies and their directors.

Action by – Rhian Davies (Assistant Director of Legal and Governance)

RESOLVED:-

That the report be noted.

The Committee received and noted the LBHF Ventures Limited - Financial Statements for the Year Ended 30 June 2018.  The principal activity of the company is providing consultancy services.

It was noted that once the Hampshire programme was closed, nothing will go through the accounts and will be left dominant until the council decides what to do with the company.

Members asked for breakdown of the costs.

Action by – Emily Hill (Assistant Director Corporate Finance)

Resolved: -

That the financial statements be noted.

The following dates have been approved for the new municipal year:

• 25 November 2019
• 16 March 2020

The following meeting dates were noted for the new municipal year:

Monday 25 November 2019

Monday 16 March 2020