Agenda and minutes

Wormwood Scrubs Charitable Trust Committee - Wednesday, 7th September, 2022 6.30 pm

Venue: Online - Virtual Meeting. View directions

Contact: Debbie Yau  Email:

Link: Watch the meeting live on YouTube

No. Item


Apologies for absence


There were no apologies for absence. 


Declarations of interest

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.


At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.


Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.


Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Standards Committee.


There were no declarations of interest. 


Minutes of the last meeting pdf icon PDF 223 KB

To approve the minutes of the meeting held on 12 July 2022.





The minutes of the meeting held on 12 July 2022 were agreed as an accurate record. 




Manager's Report pdf icon PDF 928 KB


HS2 Update 


Steve Hollingworth (Advisor to the Trust) presented the report and outlined the progress in respect of the Stamford Brook Sewer (SBS), UTX site and demolition of the Wycombe Line Bridge.  


In reply to the Chair’s enquiry about the duration of the road closures after the demolition of the Wycombe Line Bridge commenced in December 2022, Steve Hollingworth advised that while the Trust was yet to receive further details, he understood that the road closures would be kept to a minimum. 


Stephen Waley-Cohen (Co-opted member) enquired about the scope of the reinstatement of the landscape after the associated site of the SBS was handed back in December 2022. Steve Hollingworth confirmed that the reinstatement on SBS would be the same as agreed for the alternative access road with same soil and seed mix.  


Thames Valley Harriers (TVH) Clubhouse 


Steve Hollingworth briefed members on the TVH’s proposal to refurbish their clubhouse to improve the gym equipment, catering and toilet facilities at a cost of £400,000 with a view to securing more usage of the clubhouse by the wider community. Members noted that the TVH asked the Committee to consider contributing £40,000 towards the cost of these works. 


Miriam Shea (Co-opted member) enquired about the extent of opening up the clubhouse to the wider community in terms of facilities and the opening hours. Steve Hollingworth said he believed that the operator would open the café to the wider community as much as possible during daytime and through to the evenings in summer.  He agreed with the view of Miriam Shea that the Council might have a view on the opening hours of the café when granting the operating licence.  The Chair added that the Committee needed to ensure that the said facilities were made available to the wider community after the refurbishment. Councillor Bora Kwon echoed that the Committee needed information on the community’s access to the facilities and the hours of operation. 


Councillor Dominic Stanton considered it helpful if a business plan reflecting the operator’s financial capacity was in place for members to consider the proposal having regard to the income and expenditure forecasts.  Stephen Waley-Cohen expressed support to the TVH proposal and considered it would be great if the Committee could give a green light for the TVH to identify potential café operator and produce the business plan. Reiterating her support in principle, Miriam Shea considered it prudent for the café operator to plan ahead when the margin was not desirable.  


In reply to Councillor Dominic Stanton’s enquiry about the timeline of the refurbishment works, Steve Hollingworth said he understood the TVH would like to proceed as soon as possible with a view to operating the refurbished facilities by next season. Noting members’ views, he undertook to follow up with the TVH for the additional information and include the relevant conditions in the draft grant agreement for consideration and approval by the Committee at its next meeting scheduled for 14 December.  


The Chair reiterated the Committee’s view  ...  view the full minutes text for item 4.


Date of next meeting

To note the date of the next meeting:

·       14 December 2022



Members noted the next meeting would be held on 14 December 2022.