Agenda and minutes

RESOLVED

1.    That Councillor Alex Sanderson be appointed as Chair of Wormwood Scrubs Charitable Trust Committee for the 2022/23 Municipal Year.

2.    That Councillor Dominic Stanton be appointed as Vice Chair of Wormwood Scrubs Charitable Trust Committee for the 2022/23 Municipal Year.

The Committee is asked to approve the appointment of Miriam Shea and Sir Stephen Waley-Cohen as non-voting co-opted members.

RESOLVED

1.    That the Committee agreed the appointment of Miriam Shea and Stephen Waley-Cohen as non-voting Co-opted Members for the 2022/23 Municipal Year.

Apologies were received from Miriam Shea.

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Standards Committee.

There were no declarations of interest.

To approve the minutes of the previous meeting.

Corrections

Steve Hollingworth noted a small inaccuracy regarding the car parking charging on weekends in which he had previously been advised it had started. However, due to the car parking signage not being in place it was not implemented. The issue was discussed later in the meeting.

Matters Arising

Stephen Waley-Cohen noted the single-story parks depot use needed to be addressed. Stephen Hollingworth stated officers were looking at the square footage, the likely cost, and the balance between what was being used by the Scrubs and the rest of the borough. A report would be produced in due course.

Stephen Waley-Cohen noted the adult sports day needed to be addressed. Steve Hollingworth stated the adult's sports day has been moved to another park in the borough as they were not prepared to pay additional costs.

RESOLVED

The minutes of the meeting held on 9 March 2022, with the correction noted above, were agreed as an accurate record.

Steve Hollingworth, Advisor to the Trust, presented the report.

HS2 Update

Stamford Brook Sewer

Steve Hollingworth provided an update on Stamford Brook Sewer, an area of land north of the Scrubs, covering the meadow area which is where the Stamford Brook Sewer is being relined and relocated. It was previously proposed to be reinstated by August. However, there had been a delay and they have proposed a 6-month extension to February 2023. This will require planning permission for the access route which has been submitted.

In addition to the planning permission, a licence extension needs to be granted for the access route occupied by HS2 for a further 6-month period.

The Committee unanimously agreed the recommendation to approve the licence extension for 6 months.

UTX site

Steve Hollingworth provided an update on the UTX site which is located on the Northwest corner of the scrubs.

Easement for the SBS

Following completion of the alteration to the SBS on Scrub`s land, Thames Water require the granting of an easement in respect of the sewer. The agreement, included in Appendix 1 for approval, granted Thames Water the right to inspect, reconstruct, replace, line, relay, alter, maintain, cleanse, repair and manage the sewer on the easement land.

The Committee unanimously agreed the recommendation to approve the easement.

Play equipment for Braybrook Street

Steve Hollingworth noted a grant had been awarded to upgrade the play area on Braybrook Street. As part of the grant conditions, it was required to have a monitoring and evaluation plan which had been agreed. This would include a survey of people and the children at Old Oak Primary School to assess how well it has been received. Tenders would be evaluated over the coming weeks. The plan was to make an award and be on site by the end of August and access the play area by autumn.

Stephen Waley-Cohen, Co-opted Member, enquired whether there would be fencing around the play area as had been discussed previously, and whether the picnic tables that had been burnt out would be replaced and if there would be general seating for the area. Steve Hollingworth stated fencing was not included within the scheme at this time but that could be a consideration going forward. The seating and tables were also not included in the spec for the play area. If members would like to replace the tables and seating, quotes could be explored and added to the scheme.

Stephen Waley-Cohen felt seating and tables for parents supervising their children at the play area would improve the scheme. The Chair stated she was happy to look at seating and felt it would be a nice addition.

Improvements to entrances

Steve Hollingworth provided an update and noted the ODPC secured funding from the London Mayors growth fund. Officers had put a bid in for three entrances onto the scrubs which had been successful. There could also be new signage and seating for each entrance, but proposals will be put together for the next committee  ...  view the full minutes text for item 6.

The amendments were considered under item 6.

Proposed resolution

The Committee is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

RESOLVED

The Committee resolved, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

The Committee discussed the exempt elements of the Managers Report.

RESOLVED

1.    The Committee approved the compensation proposal in Item 1 of the exempt elements of the Managers Report.

2.    The Committee supported the proposal in Item 2 of the exempt elements of the Managers Report in principle but requested more information before making a decision.