Agenda and minutes

To approve the minutes of the meeting held on 20 September 2016.

RESOLVED

The minutes of the meeting held on 20 September 2016 were approved and signed by the Chair.

Apologies were received from Stephen Waley-Cohen.

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.

Councillor Wesley Harcourt declared a non-pecuniary interest as a member of the OPDC planning committee and as Hammersmith and Fulham Council’s Cabinet Member for Environment and Transport.

The committee is asked to approve the appointment of auditors for 2016-18 and a new route and design for a cycle path.

HS2 Bill

Dave Page noted that royal assent of the HS2 bill was imminent and following that officers would meet with HS2 to progress work on the wetland mitigation and Stamford Brook sewer project.

Miriam Shea asked if the funds from HS2 would come through the Trust or the Council. Mark Jones responded that the funds would come through the Council but would be under the control of this committee and would be fully reported in the Trust’s accounts.

OPDC Wormwood Scrubs Survey Questionnaire – Aug-Sept 2016

Dave Page reported that officers were expecting feedback from the survey by the end of the year. Councillor Elaine Chumnery requested that a representative from OPDC presented the results of the survey at the next meeting on 20 March 2017.

Filming and Events Update

Dave Page noted that four event proposals had been received; a live music event, a four weekend secret cinema event, a reggae festival, and a winter event. More detail would be provided about the winter event at a future meeting. Dave Page also noted that an improved version of the website was available to view and officers were in the process of obtaining publicity photos from OPDC. Councillor Joe Carlebach commented that there was a donate button on the site but not an explanation of why people should use it. Officers said some explanatory text would be added for the final version.

Councillor Elaine Chumnery asked if there was an events plan that could be made available on the website to make the offer clear for event organisers. Officers said this could be added.

Community Safety Update

Dave Page noted that a fibre link to the Parks Police office to the CCTV room had been installed to allow monitoring of the cameras.

The Chair asked what progress had been made replacing the barrier. Dave Page said he would follow-up on this issue and get new costs.

ACTION: Dave Page

Grounds Maintenance and Site Management Update

Miriam Shea asked for clarification on 8.2 of the report. Dave Page said officers had asked Idverde to fill the absent posts from other parts of the contract. Miriam Shea noted that there was still a lot of litter in places, particularly at the entrance to Scrubs Lane, in the hospital car park, and in the new play area on Braybrook Street.

Introduction of Cycle Quietway between East Acton and Kensington

Dave Page presented the new proposal, including amendments made following discussion at the last meeting. Miriam Shea said the new route was much improved but asked that officers looked at adding a system to slow bike traffic along Scrubs Lane where the bike path crossed the pedestrian footpath.

Councillor Elaine Chumnery said it would be useful to see usage figures once the route was in place.

Councillor Wesley Harcourt asked that electrical outlets were put in along with the ducting to put an end to events organisers having to use generators that provoked noise complaints.

RESOLVED

The Committee approved the cycle quietway, with  ...  view the full minutes text for item 4.

The next meeting was scheduled for 20 March 2017.