Agenda and minutes

Cabinet - Monday, 16th April, 2018 7.00 pm

Venue: Courtyard Room - Hammersmith Town Hall

Contact: Katia Richardson  Tel: 020 8753 2368

Items
No. Item

161.

Minutes of the Cabinet Meeting held on 5 March 2018 pdf icon PDF 228 KB

Minutes:

That the minutes of the meeting of the Cabinet held on 5 March 2018 confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

162.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Cowan, Coleman, Jones and Schmid.

163.

Declaration of Interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

Minutes:

There were no declarations of interest.

164.

Procurement Of Software Licenses For Cloud-Based Collaboration Tools pdf icon PDF 267 KB

Minutes:

1.    To agree the Business case & Procurement Strategy set out in Appendix A, contained in the exempt part of this report.

 

2.    To undertake the procurement of Microsoft server and cloud collaboration tool licences to ensure the licensing required for the software LBHF uses to support business operation, in particular the provision of email through Office 365 (“Microsoft licences”).

 

3.    To note that the procurement will to be managed by the Royal Borough of Kensington & Chelsea (RBKC) who will hold the Master licence and that the Council will hold an affiliate licence.

 

4.    To note that the RBKC route to procurement will be through calling off from the CCS Framework Agreement (No. RM3733, Technology Products 2, Lot 2 – Packaged Software).

 

5.    That the Council enters into an inter-authority agreement with RBKC relating to the recovery of costs incurred in relation to the Affiliate Licences.

 

6.    To note that the contract for the Microsoft licences will expire on 31st May 2021.

165.

Planning Obligations Draw Down Report pdf icon PDF 249 KB

Minutes:

1.    That officers be authorised to drawdown Section 106 and CIL monies as set out in section 4 of this report, to fund expenditure of up to £33,014,421 plus up to £600,000 monitoring and administration costs.

 

2.    That the final decision on the amount to be used for the purposes set out in paragraph 4.24 be delegated to the Strategic Director Growth & Place and the Strategic Director Finance & Governance in consultation with the Cabinet Member for Finance and the Cabinet Member for Economic Development and Regeneration.

 

166.

Article 4 Direction To Remove Permitted Development Rights For Basement Excavation pdf icon PDF 294 KB

Additional documents:

Minutes:

1.    That after careful consideration of the consultation representations Cabinet proceeds to confirm the Article 4 Direction made on 25 April 2017 (see appendix 1) and coming into force on 26 April 2018.  

 

2.    That Cabinet delegates to the Strategic Director Growth & Place, in consultation with the Cabinet Member for Economic Development and Regeneration all necessary tasks to give effect to the confirmed Direction (including notifying affected property owners and the Secretary of State).

 

167.

Article 4 Direction To Remove Permitted Development Rights For Office To Residential Conversions pdf icon PDF 241 KB

Additional documents:

Minutes:

1.    That after careful consideration of the consultation representations Cabinet proceeds to confirm the Article 4 Direction made on 25 April 2017 (see appendix 1) and coming into force on 26 April 2018.

 

2.    That Cabinet delegates to the Strategic Director Growth & Place, in consultation with the Cabinet Member for Economic Development and Regeneration all necessary tasks to give effect to the confirmed direction (including notifying affected property owners and the Secretary of State).

 

168.

Approval of the Highways Maintenance programme 2018-2019 pdf icon PDF 550 KB

Minutes:

1.     To approve the programme in Appendix B.

 

2.     That authority be delegated to the Bi-borough Director Highways & Parks, in consultation with the Cabinet Member for Environment, Transport and Residents’ Services, to make amendments to the programme as agreed for operational and cost-effective reasons, in order to make the optimum use of resources.

 

3.     To note that reports and updates on programme amendments (additions and removals) to the approved scheme list be made, as and when required, during the year to the Cabinet Member for Environment, Transport and Residents’ Services.

 

4.     To note that in order to avoid the need for repeated authorising reports, the programme needs to be managed as a whole.  On this basis, officers are seeking exception from the normal key decision process of obtaining approval on a scheme by scheme basis noting that some schemes will exceed £100,000, the key decision threshold.

 

169.

Leisure Contract Re-Procurement pdf icon PDF 556 KB

Minutes:

1.    To approve the Business Case & Procurement Strategy for the leisure and sports centre facilities as set out in Appendix 1, attached to the report.

 

2.    That delegated authority be granted to the Bi-borough Director Highways & Parks, in consultation with the Cabinet Member for Environment, Transport & Residents’ Services, to award the contract for leisure and sports centre facilities to the successful tenderer.

 

170.

HR, Payroll And Finance Service Transition Programme pdf icon PDF 242 KB

Minutes:

That the content of the report be noted.

171.

Forward Plan of Key Decisions pdf icon PDF 420 KB

Minutes:

The Key Decision List was noted.

172.

Exclusion of Press and Public

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

Minutes:

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

 

173.

Exempt Minutes of the Cabinet Meeting Held on 5 March 2018 (E)

Minutes:

That the minutes of the meeting of the Cabinet held on 5 March 2018 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.