Agenda and minutes

That the minutes of the meeting of the Cabinet held on 7 November 2016 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

Apologies for Absence were received from Councillor Sue Macmillan and Councillor Ben Coleman.

1.            To note the General Fund and Housing Revenue Account month 5 forecast revenue outturn variances.

2.            To note the action plans amounting to £0.842 million, seeking to address the General Fund gross overspend forecast variance of £3.333 million. All overspending departments to respond with further actions to reduce the net forecast overspend of £2.491 million.

To approve proposed technical budget variations to the capital programme totalling £18.3m (summarised in Table 1 and detailed in Appendix 2).

That approval be given to the purchase of new telephone and network lines with associated managed services from BT, as described in section 1.6 of this report, for a one off cost of approximately £449,000. In addition to modernising the equipment, this will enable a saving of at least £187,000 per year against an existing budget of c.£748,000.

1.            That delegated authority be given to the Cabinet Member for Finance to renew the subscription to London Councils for 2017/18.

2.            That delegated authority be given to the Cabinet Member for Finance to approve the 2017/18 contribution to the London Boroughs Grant Scheme.

3.            That delegated authority be given to the Cabinet Member for Finance to renew the subscription to the Local Government Association in 2017/18.

1.            That authority be given to run a competitive call off from the Crown Commercial Service (CCS) Language Services Framework Agreement (RM1092) Lot 1, with a view to awarding a contract to one provider for a period of three (3) years and 6 month, with an option to extend for a further two (2) years (a maximum of five years (5) 6 months). The anticipated total lifetime contract value, depending on usage and demand, is approximately £962,000 with a tolerance of +/- 20% dependent on procurement prices and usage (based on known 2015/16 actual usages);

2.            That the contract award decision be delegated to the Cabinet Member for Children and Education and/or the Cabinet Member for Social Inclusion.

1.            That the Extra Care Housing Procurement Strategy attached as Appendix A to the exempt report, be approved.

2.            That the development of a Dynamic Purchasing System which the Council can use to call-off care and support Extra Care Housing service contracts during an initial ten-year Dynamic Purchasing System period, with an option to extend for a further five years, be approved.

3.            That approval be given for the delegation of the authority to officers to appoint the tenderers on to the Dynamic Purchasing System that pass the required selection criteria outlined in section 10 of Appendix A of the report. 

4.            That the utilisation of the Dynamic Purchasing System to undertake a mini-competition for the care and support contract for the new Extra Care Housing scheme at White City, be approved.

That the Hammersmith and Fulham’s Joint Health and Wellbeing Strategy 2016-21 which has been endorsed by the Health and Wellbeing Board and the Health, Adult Social Care and Social Inclusion Policy and Accountability Committee, be approved.

1.            That Hammersmith and Fulham offer free resident parking permits for fully electric vehicles (vehicles without any form of combustion engine).

2.            That the introduction of a sliding scale of permits based on the Euro emission standard of the vehicle for all resident permits, be agreed. This is detailed in Option 3 of section 5. It would mean vehicles are categorised based on a range of emissions including Co2, NOx and Particulate Matter.

3.            That the introduction of a separate Diesel surcharge to all non-Euro 6 diesel vehicles who obtain a resident permit, be agreed. This surcharge is introduced as a measure to encourage consumers to consider the environmental impact of their vehicle choices and in recognition of the substantially higher amounts of NOx and PM that diesel engines produce.

4.            That both the new permit structure and the diesel surcharge are introduced in April 2016.  Both of these measures will include predetermined charges which will increase over the first four years in order to allow adequate time for consumers to adjust their vehicle types.

1.            That approval be given to carry out feasibility design and consultation on the 20mph extension project and ‘new projects’ at a total cost of £97,500 (approximately 15% of the total capital project cost, and all charged to the capital project)

2.            That authority be delegated to the Cabinet Member for Environment, Transport and Residents Services in consultation with the Director of Transport and Highways to approve the implementation of the 20mph extension project and ‘new projects’ totalling £552,500, subject to a favourable outcome of public engagement and consultation.

3.            That approval be given to allocate £571,000 to the ‘completion projects’ programme as set out in paragraph 4.4 and that authority be delegated to the Cabinet Member for Environment, Transport and Residents Services in consultation with the Director of Transport and Highways to approve the implementation of the ‘completion projects’, subject to favourable outcome of public engagement and consultation.

4.            That approval be given to allocate £50,000 to enhance the TfL traffic signal modernisation programme in 2017/18 and £75,000 to enhance the council’s own carriageway and footway planned maintenance programme in 2017/18.

5.            That approval is given to deliver the Smarter Travel programme at a cost of £265,000.

6.            That approval be given to allocate £75,000 to develop the council’s 2018/19 annual spending submission and LIP3 (charged to revenue) and to utilise £75,000 to contribute match funding for the Mayor’s Air Quality Fund 2 as set out in paragraph 4.7.

7.            That authority be delegated to the Cabinet Member for Environment, Transport and Residents Services in consultation with the Director of Transport and Highways to approve the implementation of the Local Transport Fund programme of £100,000.

1.            To approve the extension of the contract that LBHF and RBKC have with Metric Group Ltd is extended for up to 24 months commencing 1st September 2016 at an annual cost of £373,014 which will be met from existing budgets.

2.            To waive the competition requirements of the Council’s Contracts Standing Orders and make a direct award a contract to the Royal Borough of Kensington and Chelsea for the provision for the collection, counting and banking of monies from pay and display machines on the existing terms and conditions for a period of up to 12 months commencing on 1 September 2016 at a cost of up to £486,000 to be met from existing budgets.

That approval be given to the implementation and cost of the section 278 highway works for the Riverside Studios and Queens Wharf, Queen Caroline Street and Crisp Road Development.

That approval be given to the implementation and cost of the section 278 highway works for Seagrave Road, Rickett Street and Lillie Road.

1.            That the proposals and the timetable, be approved.

2.            That the procurement of an on-line IT licensing system, be approved.

3.            That the expenditure of £210,000 to set up licensing including project management, procurement of IT and recruitment as part of an invest to save bid, be approved.

4.            That delegated authority be given to officers in consultation with the Cabinet Member for Housing to implement Option 1 and future procurement.

The Key Decision List was noted.