Agenda and minutes

Cabinet - Monday, 6th June, 2016 7.00 pm

Venue: Courtyard Room - Hammersmith Town Hall. View directions

Contact: Kayode Adewumi (Tel: 020 8753 2499)

Items
No.	Item
1.	Minutes of the Cabinet Meeting held on 9 May 2016 PDF 192 KB Minutes: That the minutes of the meeting of the Cabinet held on 9^th May 2016 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.
2.	Apologies for Absence Minutes: Apologies for Absence were received from
3.	Declaration of Interests If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent. At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken. Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest. Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. Minutes: There were no declarations of interest.
4.	ICT Transition Phase 5 - The Transfer Of Specialised And Other Services And Staff From H&F Bridge Partnership To The Council PDF 287 KB View the background to item 4. View the decision for item 4. Minutes: 1.1. To approve the transfer of specialised services and data networks and telephony staff to the council effective 31^st October, 2016. 1.2. To delegate to the Chief Information Officer (CIO) approval of appropriate Section 113 agreements for staffing and service delivery. 1.3. To approve the use of £431,000 from previously allocated budgets to undertake transition activity. A Cabinet paper of 6 July 2015, entitled “ICT transition funding and viability” approved an estimated £775,000 for this service tower. At that point, the council only had early estimates for the plans for specialised services. The programme team has now refined these estimates. This reduced cost includes exit from HFBP, entry into the new service provision from shared ICT services, including staff transition and the relevant asset transfer and associated asset costs. 1.4. To note this assures savings of around £1,038,000 in 2017/18 toward the overall target of in excess of £4.7 million.
5.	ICT Transition Phase 6 - Print Services Contract Award PDF 182 KB View the background to item 5. View the decision for item 5. Minutes: 1.1. That Cabinet grants approval: for the London Borough of Hammersmith and Fulham to call?off, with immediate effect, from the Print and Document Management Services framework awarded by Westminster City Council to Ricoh UK Limited, such call off contract to be for a period of 5 years with the option of two one-year extensions. for option 3, as the most cost effective option, to be implemented, whereby the Shared ICT Services function would manage the transfer of print services from Xerox to Ricoh. 1.2. That Cabinet notes: that the council will also call-off from this contract for equipment and services to Hammerprint to continue provision of their industrial-strength print service.
6.	School Organisation and Investment Strategy 2016 PDF 188 KB View the background to item 6. View the decision for item 6. Additional documents: HF School 2016 SOIS FINAL 160516 , item 6. PDF 3 MB Minutes: That the School Organisation and Investment Strategy 2016 be approved.
7.	Street Lighting Contract Extension PDF 112 KB View the background to item 7. View the decision for item 7. Minutes: That the option of one-year extension of the public lighting maintenance contract until 31 March 2017 with Bouygues Energies & Services Infrastructure UK Ltd be approved.
8.	Forward Plan of Key Decisions PDF 320 KB Minutes: The Key Decision List was noted.
9.	Exclusion of Press and Public The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information. Minutes: That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information. The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972. Exempt minutes exist as a separate document.
10.	Exempt Minutes of the Cabinet Meeting Held on 9 May 2016 (E) View the reasons why item 10. is restricted Minutes: That the minutes of the meeting of the Cabinet held on 9^th May 2016 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.
11.	ICT Transition Phase 5 - The Transfer Of Specialised And Other Services And Staff From H&F Bridge Partnership To The Council : Exempt Aspects (E) View the reasons why item 11. is restricted Minutes: That the report be noted.
12.	ICT Transition Phase 6 - Print Services Contract Award : Exempt Aspects (E) View the reasons why item 12. is restricted Minutes: That the recommendation contained in the exempt report be approved.