Agenda and minutes

That the minutes of the meeting of the Cabinet held on 30 March 2015 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

Apologies for Absence were received from Councillor Andrew Jones and Max Schmid.

That approval be given to let a three year contract with the London Borough of Croydon for Audit services, as required, to commence from 15 June 2015.  The cost may vary each year dependent on need but limited by budget constraints, as a guide the cost for the existing contract for the 2014/15 year is £290,000.

That the three year Violence Against Women and Girls (VAWG)Shared Services Strategy, be adopted.

1.1            That the Cabinet award a contract for Co-ordination Services to Provider A for the sum of £288,750 for the period 1 July 2015 to 31 March 2017 (21 months) with the option to extend the contract period by up to three years.  The costs apportioned to each borough are outlined in Appendix 1 (contained in the exempt report).

1.2            That the Cabinet award a contract for VAWG Integrated Support Services to Provider B for the sum of £1,317,064 for the period 1 July 2015 to 31 March 2017 (21 months) with the option to extend the contract period by up to three years. The costs apportioned to each borough are outlined in Appendix 1 (contained in the exempt report).

1.3            That the decision to extend or vary the contracts beyond the initial contract term is delegated to the Deputy Leader, the Cabinet Member for Social Inclusion and the Cabinet Member for Children and Education.

1.4            That Cabinet Members agree to enter into an Inter Authority Agreement with the other boroughs on mutually agreed terms in line with similar agreements in place for other services.

1.5            To note that should the recommendations to award the contracts be accepted the Council has the right to terminate the agreement under the conditions set out in sections 30 & 31 of the Terms & Conditions for Services.

1.1.        That the replacement of the current website content management system and the implementation of a new responsive accessible design with the procurement of new shared web hosting arrangements, be approved.

1.2.        That approval be given to the operating model to share a hosting provider across Westminster, Hammersmith and Fulham and Kensington and Chelsea.

1.3.        That the procurement route using call off from G-cloud, be approved.

1.4.        That approval be given to RBKC acting as the contracting authority and the implementation of an Inter-borough service agreement to apportion costs.

1.5.        That the total implementation costs of £413,670 be met from the IT Strategic Fund (£0.250m)  and Efficiency Projects Reserve (£0.164m), be agreed.

1.1.        Lot 1 – Strategic HR Management Consultancy Service

That Penna PLC be appointed on a pay as we use basis for Strategic HR Management Consultancy Services for an initial term of 2 years with the option to extend for up to 2 years (2+1+1) from 1^st April 2015 to 31^st March 2019. This is a pay as you use service so the cost is unknown and will depend on department requirements over the 4 year period.

1.2.        Lot 2 – Executive and Interim Search and Selection

To note that should the Council require to undertake Executive and Interim search and selection, we will invite the recommended recruitment companies to bid against each assignment on both quality and price.

That Allen Lane, Gatenby Sanderson, Green Park, Hays, Penna PLC and Solace Enterprises be appointed for Executive & Interim Search and Selection Services for an initial term of 2 years with the option to extend for up to 2 years (2+1+1) from 1^st April 2015 to 31^st March 2019. This is a pay as you use service so the cost is unknown and will depend on department requirements over the 4 year period.

1.3.        Lot 3 – Redeployment Portal 

That the Council do not recommend joining this Lot at the current time due to the fact that the costs are not known. Gatenby Sanderson is currently building a system to utilise software (Talent Wave Portal) which will provide a London wide redeployment platform. Until we can evaluate if this portal is effective and how many other boroughs may join, we are unable to make a recommendation. The table below shows the costs depending on the number of boroughs joining the framework. Appendix 8 (contained in the exempt report) shows the cost for up to 150 boroughs.

Once we have that information, we may wish to bring back a recommendation to join this Lot.

1.4.        Lot 4 – Recruitment Advertising

That the Recruitment Advertising should remain with  ...  view the full minutes text for item 197.

That the employee supported volunteering scheme be approved with immediate effect.

1.1.       That approval be given to the parking projects & policy programme for the 2015/16 financial year and the estimated funding, as set out in Section 5 of the report.

1.2.       That orders be placed with the Council’s term highway contractors for the works outlined in the programme, with each order with a value of £20,000 or greater being signed off by the Cabinet Member for Environment, Transport and Residents Services.

The Key Decision List was noted.

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

That the minutes of the meeting of the Cabinet held on 30^th March 2015 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

That the report be noted.

That Appendices 1 and 2 of the report be noted.

That the report be noted.

That the report be noted.