Agenda and minutes

That the minutes of the meeting of the Cabinet held on 11th February 2013 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

Apologies for Absence were received from

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

There were no declarations of interest.

That approval be given to the budget variations as at quarter 3 for 2012/13 as set out in the report.

1. That the award of a Framework Agreement for Print Services to the contractors set out in paragraph 4.1 of the report for a period of four years, to commence on 1 April 2013, be approved.

2. That, following formal award of the Framework, officers hold mobilisation meetings with successful contractors to ensure smooth implementation., be approved.

1.                  That the notice of potential withdrawal from London Councils and the Local Government Association, be rescinded.

2.                  That the subscription to the Local Government Association for 2013/14 of £26,577, be approved.

3.                  That the subscription of £172,427 for 2013/14 to London Councils, be approved.  

1.                  That Tri-borough funding of £154,000 for a Tri-borough ICT Programme Manager to deliver the programme during 2013/14, be approved.

2.                  That approval be given to the H&F share of funding for a Tri-borough ICT Programme Manager of £51,333 to be funded from the Efficiency Reserve.

That, in view of the considerable projected savings of employer pension contributions, Hammersmith & Fulham Council defer introduction of pensions auto enrolment until October 2017, be approved.

1.      That approval be given to the creation of 3 Borough Mutual (3BM), an Employee-Led Mutual that will become external to the Council and, through a joint venture company with an independent business partner, trade in the provision of support services to schools and consultancy services to local authorities.

2.      That approval be given to Prospects Services Limited being selected as the independent sector partner to help establish and support the growth of 3BM, with Prospects Service Limited taking a minority shareholding in the joint venture.

3.      That approval be given to award a 4-year contract between the Council and 3BM for strategic consultancy services on education and schools-related matters which.

a)        commences on 2 April 2013;

b)        is for consultancy services valued at £977,891 for the 2013/2014 financial year, and which will incrementally reduce to £765,641 by 2017/18;

c)         provides an option to extend, via one or more extensions, for a further 3-years if in the Council’s interest to do so, and that the decision on activating any extension(s) is delegated to the Leader and Cabinet Member for Children’s Services;

d)        has a robust performance management specification, with clear provision for termination should a party default.

4.      That the final format form of the Agreement between the Council and 3BM be delegated to The Leader and Cabinet Member for Children’s Services, in consultation with the Executive Directors for Children’s Services and Environment, Leisure and Residents Services, be approved.

5.      That approval be given to vary the Council’s IT services contract with the H&F Bridge Partnership (HFBP) so as to enable 3BM to access ICT services from HFBP as an authorised Sub-Customer.

6.      That approval be given to novate existing relevant contracts between the Council and schools for the provision of support services to 3BM.

7.      That approval be given to delegate to the Leader and Cabinet Member for Children’s Services (in consultation with the Executive Director for Finance & Corporate Services, the Executive Director for Tri-borough Children’s Services, and the Bi-borough Director for Law) authority to arrange usage by 3BM of appropriate assets and leases, as described in paragraph 8.5 of the report.

8.      That approval be delegated to the Executive Director of Finance & Corporate Governance, in consultation with the Leader of the Council to enter into such agreements as are considered necessary in relation to the pension and workforce matters referred to in paragraphs 8.2 and 8.3 of the report.

9.      That Cabinet note the transitional issues described in section 8 of the report and agrees that a report on these be submitted by Executive Director for Tri-Borough Children’s Services at its meeting on 13^th May 2013.

1.                  That the requirement contained in the Council’s Contract Standing Orders (CSO) to seek competitive tenders be waived in accordance with CSO 3.1, and that approval be given to negotiate a new contract for Information, Advice and Guidance Services with the existing provider, CfBT Advice and Guidance Limited, in accordance with CSO 9.11.

2.                  That the new interim contract with CfBT be for no more than 24 months, with provision for a break clause after one year, at 31 March 2104, be approved.

3.                  That the cost for the first 12-months of the interim contract with CfBT for the Careers Learning Disability and Difficulty IAG and tracking service, for one year to 31 March 2014, be no more than £280,580, representing a contract value reduction of 22%, be approved.

1.                  That the extension of three Supported People Housing (Children’s) contracts for Looked after Children and Care Leavers as detailed in the table below, be approved.

1.                  That a single Safeguarding Adults Executive Board be set up across the three boroughs, with an Independent Chair and designated administrative support (as described in Option C in Appendix 1 of the report) which mirrors the arrangements for the Safeguarding Children’s Board; the Membership of the Board would be drawn from senior representatives of statutory agencies.

2.                  That a suitably qualified independent chair be recruited through external advertisement who will report to the Tri-borough Executive Director of Adult Social Care and that the arrangement for the appointment be delegated to the Strategic Director in consultation with the Cabinet Members.

3.                  That the approach of work-streams operating across the three boroughs: ‘Developing Best Practice’; raising public awareness through ‘Community Engagement’; and ‘Measuring Effectiveness’/Quality Assurance be endorsed so that the work can continue to progress and be consolidated (as described in Option C in Appendix 1 of the report).

4.                  That the value of Partnership groups in each of the boroughs be decided by agencies represented on the existing Boards based on the level of resource they are willing to commit to these, in addition to contributing to the work-streams of the Executive Board (some consideration given to Option A in Appendix 1), be approved.

1.                  That Westminster City Council is the Tri-borough host for Public Health, be approved.

2.                  That the Executive Director of  Finance and Corporate Governance (LBHF), the Town Clerk and Executive Director of Finance (RBKC) and the Chief Operating Officer (WCC), and the respective Heads of Legal be authorised to enter into a Tri-Borough Agreement in respect of Public Health in accordance with Section 113 of the Local Government Act 1972.

3.                  That the two Chief Executives, as accounting officers for the three Councils, delegate decisions about spending on public health services (within the scope of Annex A attached to the report) to the Director of Public Health, subject to each Council’s financial regulations, be approved.

4.                  That officers carry out a review of the current public health contracts, in close consultation with Members of all three authorities, once the new public health service is embedded within the Tri-borough, be approved.

1.      That approval be given to carry out feasibility design and consultation on projects C1, C2, N1 to N5 and the streetscape project at a total cost of £145,000 (approximately 15% of the total project cost) as set out in paragraph 5.2 of the report (forms part of the £1,947,000).

2.      That authority be delegated to the Cabinet Member for Transport and Technical Services, in consultation with the Executive Director of Transport and Technical Services, to approve the implementation of new projects C1, C2, N1 to N5 and the streetscape project totalling £963,000 (forms part of the £1,947,000).

3.      That approval be given to complete the 2012/13 integrated transport projects at a cost of £468,000 as set out in paragraph 5.3 of the report (forms part of the £1,947,000).

4.      That approval be given to deliver the smarter travel programme at a cost of £356,000, as detailed in paragraph 5.4 of the report (forms part of the £1,947,000).

5.      That approval be given to utilise £100,000 as a contribution towards the Mayor’s cycle hire scheme and £60,000 to develop the Council’s 2014/15 to 2016/17 delivery plan, as detailed in paragraph 5.5 of the report (forms part of the £1,947,000).

6.      That authority be delegated to the Cabinet Member for Transport and Technical Services in consultation with the Executive Director of Transport and Technical Services to approve the implementation of the Local Transport Fund programme of £100,000, as detailed in paragraph 5.6 of the report.

The Forward Plan was noted.

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

That the minutes of the meeting of the Cabinet held on 11^th February 2013 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

That the recommendation contained within the exempt report be approved.

That the report be noted.

That the recommendation contained within the exempt report be approved.

That the report be noted.

That the Appendix to the exempt report be noted.