Agenda and minutes

That the minutes of the meeting of the Cabinet held on 10 October 2011 be confirmed and signed as an accurate record of the proceedings subject to the inclusion of Councillor Carlebach’s apologies for absence, and that the outstanding actions be noted.

Apologies for Absence were received from Councillors Greenhalgh and Greg Smith.

If a Councillor has any prejudicial or personal interest in a particular report he/she should declare the existence and nature of the interest at the commencement of the consideration of the item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a prejudicial interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken, unless a dispensation has been obtained from the Standards Committee.

Where members of the public are not allowed to be in attendance, then the Councillor with a prejudicial interest should withdraw from the meeting whilst the matter is under consideration, unless the disability has been removed by the Standards Committee.

There were no declarations of interest.

1. That the changes to the capital programme as set out in Appendix 1 be approved.

2.  That the changes to the General Fund and Housing Revenue Account revenue budgets as set out in Appendix 2

1.   That approval be given to fund the currently identified additional staff requirements as set out in paragraph 3 of the report for the period up to the end of 2011/12 - £314,000 and for 2012/13 – £238,000.

2.   That specific Tri-borough business cases are presented to secure funding for further investment.

That the £825,000 HFBP profit share due to the Council in 2011/12 be used to deliver the Council’s self serve agenda and to deliver £874,000 annual MTFS savings from 2012/13 as set out in the exempt report be approved.

1.         That approval be given to participate in Custody Pathfinder at a maximum potential cost of £85,335 if the claw back procedure has to be invoked due to targets being missed.

2.         That progress from months 6 to 9 (April to June 2012) be reviewed to determine if progress is satisfactory to enter year 2 and the potential claw back phase.

3.         That authority be delegated to the Cabinet Member for Children’s Services, in conjunction with the Executive Director of Finance and Corporate Governance and the Triborough Executive Director of Children’s Services, to review progress and authorise progress to year two in September 2012 or withdrawal from the pilot at no financial cost.

1.      That the joint commissioning of this service be approved.

2.      That approval be given to enter into a contract for a value of £148,810 from Hammersmith & Fulham.

3.      That approval be given to a 16 month contract from 1 December 2011 to 31 March 2013 with a possible extension of up to two years, subject to funding and good performance.

4.      That Contract Standing Orders be waived (for the reasons detailed under section 3.4.1 of the report ) and the awarding of the contract for the delivery of Sex and Relationship and Substance Misuse Education Programme be delegated to the Cabinet Member for Children’s Services in conjunction with the Tri-borough Executive Director of Children’s Services.

1.  That approval be given to appoint Frankhams Ltd as the health and safety auditor for the four year assurance programme for gas, fire, legionella and asbestos safety across the HRD portfolio.

2.  That approval be given to a Health and Safety Audit Programme for Housing and Regeneration at a total cost of £111,937.50 over four years funded from existing budgets.

Councillor Cartwright observed that the number of residents who responded to the consultation were low, therefore, he struggled to see how the outcome could be meaningful.  In response, the Cabinet Member for Housing noted that the Borough Forum was consulted and a tenant newsletters was circulated to all tenants ensuring that they had the opportunity and the time to learn about the proposals and air their views.

1.     That the outcome of the consultation exercise on the Housing  Estate Investment Plan be noted.

2.      That approval be given for officers to undertake an assessment, using the selection criteria under the Housing Estate Investment Plan selection criteria, and to report back to Cabinet with a recommended estate to be the first to benefit from the Housing Estate Investment Plan.

To note that the contract is expected to start on 1 January 2012 for a period of 4 years with the options to extend on annual basis for 3 further years.

The Forward Plan was noted.

In response to a query by Councillor Cowan regarding the content of the brief seeking tax advice and guidance from Price Waterhouse Coopers (PWC), the Executive Director of Finance and Corporate Governance responded that a brief had been circulated outlining the work required.  This report sought approval to instruct PWC to review the action being taken by the council to mitigate the tax risks arising from its engagement of consultants and interims.  The expenditure will not exceed £30,000.00.  Councillor Cowan will be copied into the correspondence to Councillor Murphy on the same issue.

The summary was noted.

The summary was noted.

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

That the minutes of the meeting of the Cabinet held on 10 October 2011 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

That the report be noted.

That the recommendations contained within the exempt report be approved.

The summary was noted.

The Summary was noted.