Agenda and minutes

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To receive nominations for the election of a Mayor for the 2013/14

Municipal Year.

To appoint a Deputy Mayor for the 2013/14 Municipal Year.

7pm – Councillor Belinda Donovan, as the outgoing Mayor, took the Chair at the start of the meeting.

Councillor Mark Loveday, proposed, seconded by Councillor Peter Graham, that Councillor Frances Stainton  be elected Mayor of the London Borough of Hammersmith and Fulham for the 2013/14 Municipal Year.

There being no further nominations, the proposal was formally put to the vote:

            FOR                              Unanimous

            AGAINST                     0

            NOT VOTING   0

The recommendation was declared CARRIED.

7.05pm RESOLVED:

Councillor Frances Stainton was duly declared Mayor of the London Borough of Hammersmith and Fulham for the 2013/14 Municipal Year, following which she made the statutory Declaration of Acceptance of Office and signed the statutory undertaking to observe the Code of Conduct for Councillors.

Under Standing Order 21 (d), the Mayor suspended the meeting while she put on the Mayor’s robes.

The motion was declared CARRIED.

(The meeting was adjourned until 7.15pm)

The Mayor made a brief speech thanking the Council for bestowing such an honour on her and announced the nomination of Walking for the Wounded, H&F Care Leavers, Albert and Friends and Daisy Trust as her charities for the year.

The Mayor announced that she had decided to appoint Mrs Pauline Lyle-Smith as her Mayoress and Comte Edouard de Guitaut and Prince Mohsin Ali-Khan as her consorts for the 2013/14 Municipal Year.  The Mayor then announced that she had appointed Councillor Adronie Alford as Deputy Mayor for the 2013/14 Municipal Year.

The Leader of the Council, Councillor Nicholas Botterill, moved that the past Mayor's badge be presented to Councillor Belinda Donovan in recognition of her service to the Council in undertaking the office of Mayor, and in carrying out other associated civic duties as a Councillor, which was unanimously agreed.

The Leader made a speech about the excellent work the outgoing Mayor had undertaken during her term of office.  Councillor Stephen Cowan, Leader of the Opposition, also thanked the outgoing Mayor for her work.  Councillor Belinda Donovan accepted her badge and made a brief speech. 

A vote of thanks was given to the past Consorts Mr David Brough, Mr Charles Forsyth and Mr Andrew MacDonaldfor their work in supporting the past Mayor in carrying out her civic functions.  Mr David Brough, Mr Charles Forsyth and Mr Andrew MacDonald then came forward to receive their respective badges.

To approve and sign as an accurate record the Minutes of the Budget Council Meeting held on 27 February 2013 and the Extraordinary Council Meeting held on 19 March 2013.

7.34pm RESOLVED:

That the minutes of the Budget Council Meeting held on 27 February 2013 and the Extraordinary Council Meeting held on 19 March 2013were confirmed and signed as an accurate record.

Apologies for absence were received from Councillors Charlie Dewhirst, Peter Tobias and Mercy Umeh.

The past Mayor’s Announcements would be circulated following the meeting. 

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

There were no declarations of interest.

To note the Chief Executive’s report on the various appointments made by the Party Groups on the Council for the 2013/14 Municipal Year.

7.37pm - The report of the Chief Executive on the various appointments made by the Party Groups on the Council for 2013/14 was noted.

To approve and re-adopt the Council’s Constitution for the 2013/14 Municipal Year and to approve the establishment of the Wormwood Scrubs Charitable Trust Committee.

7.38pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

The report and recommendations were put to the vote:

FOR                         Unanimous

AGAINST                0

NOT VOTING          0

The report and recommendations were declared CARRIED.

7.38pm RESOLVED:

(1)         That the Council’s Constitution be approved and re-adopted for the 2013/14 Municipal Year; and

(2)         That the establishment of the Wormwood Scrubs Charitable Trust Committee, be approved. 

This report sets out the background to the establishment of a statutory Health and Wellbeing Board for the London Borough of Hammersmith & Fulham and recommends the terms of reference, membership and other governance arrangements that will apply.

7.39pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

Speeches on the report were made by Councillors Rory Vaughan and Stephen Cowan (for the Opposition) and Councillors Marcus Ginn and Nicholas Botterill (for the Administration).

The report and recommendations were put to the vote:

FOR                         Unanimous

AGAINST                0

NOT VOTING          0

The report and recommendations were declared CARRIED.

7.43pm RESOLVED:

(1)         That the establishment of a Health and Wellbeing Board for the London Borough of Hammersmith & Fulham be agreed and the proposed membership on the basis set out in the report be agreed;

(2)         Councillor Marcus Ginn, Cabinet Member for Community Care, be appointed as the Chairman of the Health and Wellbeing Board; and 

(3)         the Health and Wellbeing Board be consulted on the proposal to make a direction on the entitlement of the Council’s non-Councillor representatives to vote as set out in paragraph 4.4 of the report.

This report seeks the appointment of Ms Johanna Holmes as the second Independent Member.

7.44pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

The report and recommendation was put to the vote:

FOR                         Unanimous

AGAINST                0

NOT VOTING          0

The report and recommendation was declared CARRIED.

7.44pm RESOLVED:

That Ms Johanna Holmes be appointed, in conjunction with the Royal Borough of Kensington and Chelsea, as an Independent Person to consider complaints against Members and to offer her impartial views on each case, including any investigations undertaken.

This report provides an update to the Councillors’ Allowances Scheme approved by Council at its meeting on 27 February 2013.

7.45pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

Speeches on the report were made by Councillors Michael Cartwright, Stephen Cowan and Lisa Homan (for the Opposition) and Councillors Nicholas Botterill and Donald Johnson (for the Administration).

The report and recommendations were put to the vote:

FOR                         27

AGAINST                14

NOT VOTING          0

The report and recommendations were declared CARRIED.

7.55pm RESOLVED:

That the revisions to the Members’ Allowances Scheme 2013/14 as set out in the report and in Appendix 1, be approved.

To receive the annual report to Council on the operation of the Petitions Scheme.

7.56pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

The report and recommendations were put to the vote:

FOR                         Unanimous

AGAINST                0

NOT VOTING          0

The report and recommendations were declared CARRIED.

7.56pm RESOLVED:

(1)               That Council agrees to continue to operate the Petitions Scheme as outlined in paragraph 4.2 of the report; and

(2)               That the operation of the Council’s Petitions Scheme be noted.

To consider and determine any Special Motions:

7.57pm – Councillor Nicholas Botterill moved, seconded by Councillor Mark Loveday, the special motion standing in their names.

"This Council notes the following appointments by the Leader to the Cabinet and their respective portfolios.”  (as set out in the special motion)

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

7.57pm RESOLVED:

This Council notes the following appointments by the Leader to the Cabinet and their respective portfolios:

*   Includes Economic Development

**  Includes Licensing and Public Protection and Safety.

*** Includes Planning.

7.58pm – Councillor Nicholas Botterill moved, seconded by Councillor Greg Smith, the special motion standing in their names:

"This Council agrees the appointments of Chairmen and Memberships of Regulatory, Scrutiny and other Committees under its Constitution for the Municipal Year 2013/14, [as set out in the motion]. 

This Council also notes their respective Portfolios / Terms of Reference, as set out in the Council’s Constitution.”

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            ABSTENTIONS         0

The motion was declared CARRIED.

7.58pm RESOLVED:

This Council agrees the appointments of Chairmen and Memberships of Regulatory, Scrutiny and other Committees under its Constitution for the Municipal Year 2013/14, as set out in the motion, and also notes their respective Portfolios/Terms of Reference, as set out in the Council’s Constitution.

7.59pm - Councillor Mark Loveday moved, seconded by Councillor Jane Law, the special motion standing in their names.

"This Council agrees the Council’s appointments to Local Government Organisations for 2013/14, as set out in Appendix 1”.

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

7.59pm RESOLVED:

That the Council agrees the appointments to Local Government Organisations for 2013/14, as set out in the Appendix of the report.

The Leader, Councillor Nicholas Botterill, made a speech outlining the highlights of the past year.   A speech on the Leader’s report was made by Councillor Stephen Cowan (for the Opposition).

8.07pm - The Council received the Annual Scrutiny report of the work undertaken by the Overview and Scrutiny Board, Select Committees and Scrutiny Task Groups during the course of the 2012/13 Municipal Year.

Speeches on the report were made by Councillors Stephen Cowan and Rory Vaughan (for the Opposition) and Councillor Lucy Ivimy (for the Administration).

The report and recommendation was put to the vote:

FOR                         28

AGAINST                14

NOT VOTING          0

The report and recommendation was declared CARRIED.

8.15pm RESOLVED:

That the Overview and Scrutiny Annual Report be received and noted.

* * * * *   CONCLUSION OF BUSINESS    * * * * *