Agenda and minutes

To receive nominations for the election of a Mayor for the 2012/13

Municipal Year.

To appoint a Deputy Mayor for the 2012/13 Municipal Year.

7.00 pm – Councillor Frances Stainton, as the outgoing Mayor, took the Chair at the start of the meeting.

Councillor Mark Loveday, proposed, seconded by Councillor Alex Karmel, that Councillor Belinda Donovan  be elected Mayor of the London Borough of Hammersmith and Fulham for the 2012/13 Municipal Year.

There being no further nominations, the proposal was formally put to the vote:

            FOR                              Unanimous

            AGAINST                     0

            NOT VOTING   0

Councillor Belinda Donovan was duly declared Mayor of the Borough for the 2012/13 Municipal Year, following which she made the statutory Declaration of Acceptance of Office and signed the statutory undertaking to observe the Code of Conduct for Councillors.

Under Standing Order 21 (d), the Mayor suspended the meeting while she put on the Mayor’s robes.

The motion was declared CARRIED.

(The meeting was adjourned until 7.10pm)

The Mayor announced that she had decided to appoint Mr David Brough, Mr Charles Forsyth and Mr Andrew MacDonald as her consorts for the 2012/13 Municipal Year.  The Mayor then announced that she had appointed Councillor Frances Stainton as Deputy Mayor for the 2012/13 Municipal Year.

The Leader of the Council, Councillor Stephen Greenhalgh, moved that the past Mayor's badge be presented to Councillor Frances Stainton in recognition of her service to the Council in undertaking the office of Mayor, and in carrying out other associated civic duties as a Councillor, which was unanimously agreed.

The Leader made a speech about the excellent work the outgoing Mayor had undertaken during her term of office.  Councillor Stephen Cowan, Leader of the Opposition, also thanked the outgoing Mayor for her work.  Councillor Frances Stainton accepted her badge and made a brief speech.  The Deputy Mayor had chosen Mrs Pauline Lyle-Smith to be her deputy Mayoress.

A vote of thanks was given to the past Consorts Mr William Proger and Comte Edouard de Guitaut and past Mayoress Mrs Pauline Lyle-Smithfor their work in supporting the past Mayor in carrying out her civic functions.  Mr William Proger, Comte Edouard de Guitaut and Mrs Pauline Lyle-Smith then came forward to receive their respective badges.

To approve and sign as an accurate record the Minutes of the Extraordinary Council Meeting held on 19 March 2012.

The minutes of the Extraordinary Council Meeting held on 19 March 2012were confirmed and signed as an accurate record.

Apologies for absence were received from Councillor Iain Coleman, Councillor Lucy Ivimy, Councillor Jane Law and Councillor Peter Tobias.

Under Standing Order 15 (e) (ix), Councillor Michael Cartwright moved that the meeting now be adjourned, due to the High Court judgement relating to the Shepherds Bush Market SPD.  It was advised that the reason for adjourning the meeting was inappropriate.  Under Standing Order 15 (e) (viii), Councillor Alex Karmel moved that the question now be put. The motion was put to the vote:

            FOR                            13

            AGAINST                   28

            NOT VOTING             0

The motion was declared LOST.

The outgoing Mayor’s Announcements were circulated and tabled at the meeting.  (Copy attached as Appendix 1 to these minutes).

If a Councillor has any prejudicial or personal interest in a particular report he/she should declare the existence and nature of the interest at the commencement of the consideration of the item or as soon as it becomes apparent.

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a prejudicial interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken, unless a dispensation has been obtained from the Standards Committee.

Where members of the public are not allowed to be in attendance, then the Councillor with a prejudicial interest should withdraw from the meeting whilst the matter is under consideration, unless the disability has been removed by the Standards Committee.

7.36 pm - The Mayor advised Councillors that, in relation to agenda item 6.3 – Councillors’ Allowances Scheme, the Standards Board had advised that it was necessary for all Councillors to declare their allowances as personal interests under the Code of Conduct.  In order to manage this with the minimum of disruption, all Councillors present in the Chamber would be deemed as having declared a personal interest in this item (unless the Councillor objects), and this fact would be duly noted and recorded in the Minutes. 

This was agreed unanimously.

To note the Chief Executive’s report on the various appointments made by the Party Groups on the Council for the 2012/13 Municipal Year.

7.37pm - The report of the Chief Executive on the various appointments made by the Party Groups on the Council for 2012/13 was noted.

7.38pm Under Standing Order 15(e) iii, the Mayor agreed that Special Motion 7.1 Appointment of the Leader take precedence on the agenda and be considered. This was agreed.

Councillor Greg Smith moved, seconded by Councillor Mark Loveday, the special motion standing in their names.

"This Council agrees the appointment of Councillor Nicholas Botterill as the Leader of the Council”.

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

On behalf of the Council, the Mayor congratulated Councillor Nicholas Botterill on his election as the Leader of the Council for the next four years.  The Leader, Councillor Nicholas Botterill addressed the Council.  Councillor Stephen Cowan made a speech on behalf of the Opposition.

7.44pm RESOLVED:

This Council agrees the appointment of Councillor Nicholas Botterill as the Leader of the Council.

To receive the Monitoring Officer’s report detailing the annual review of the Council’s Constitution, and to agree to re-adopt it, with amendments, for a further municipal year.

7.45pm - The report of the Monitoring Officer on the Council’s Constitution was moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

Speeches on the report were made by Councillors Andrew Jones, Colin Aherne and Stephen Cowan (for the Opposition) and Councillor Mark Loveday (for the Administration).

The Monitoring Officer’s report and recommendations were put to the vote:

            FOR                            28

            AGAINST                   13

            NOT VOTING             0

The report and recommendations were declared CARRIED.

7.54pm RESOLVED:

(1)         That the updates, amendments and corrections proposed to the Council Constitution, as set out in Appendix 1 to the report, be agreed; and

(2)         That, subject to agreement of the above, the Council’s Constitution be re-approved and re-adopted for the 2012/13 Municipal Year.

This report provides an update to the Members’ Allowance Scheme approved by Council at its meeting on 29 February 2012.

7.55pm - The report and recommendation was formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

The report and recommendation was put to the vote:

            FOR                            28

            AGAINST                   0

            NOT VOTING             13

The report and recommendation was declared CARRIED.

7.57pm RESOLVED:

That the update to the Councillors’ Allowance Scheme 2012/13 as set out in the report be noted.

To receive the annual report to Council on the operation of the Petitions Scheme.

7.58pm - The report and recommendations were formally moved for adoption by the Leader of the Council, Councillor Nicholas Botterill.

The report and recommendations were put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTIING            0

The report and recommendations were declared CARRIED.

7.58pm RESOLVED:

(1)    That the Council continue to operate the Petitions Scheme as outlined in paragraph 2.4 of the report be agreed;

(2)    That the operation of the Council’s Petitions Scheme be noted.

To consider and determine any Special Motions:

7.59pm – Councillor Nicholas Botterill moved, seconded by Councillor Alex Karmel, the special motion standing in their names.

"This Council notes the following appointments by the Leader to the Cabinet and their respective portfolios.” 

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

7.59pm RESOLVED:

This Council notes the following appointments by the Leader to the Cabinet and their respective portfolios.

*   Includes Economic Development

**  Includes Licensing and Public Protection and Safety.

*** Includes Planning.

The following Cabinet Assistants Members were also appointed:-

Councillor Harry Phibbs (Communications)

Councillor Belinda Donovan (Crime

Councillor Georgie Cooney (Education)

Councillor Adronie Alford (Housing)

Councillor Frances Stainton (Parks)

Councillor Ali de Lisle (Street Scene)

8.00pm – Councillor Nicholas Botterill moved, seconded by Councillor Greg Smith, the special motion standing in their names:

"This Council agrees the appointments of Chairmen and Memberships of Regulatory, Scrutiny and other Committees under its Constitution for the Municipal Year 2012/13, as set out in the motion. 

This Council also notes their respective Portfolios / Terms of Reference, as set out in the Council’s Constitution.”

Under Standing Order 15 (e) (vi), Councillor Nicholas Botterill moved an amendment to the special motion to appoint Councillor Helen Binmore to the Fostering Panel and Councillor Georgie Cooney to the Corporate Parenting Board.

The motion as amended was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            ABSTENTIONS         0

The motion as amended was declared CARRIED.

8.00pm RESOLVED:

This Council agrees the appointments of Chairmen and Memberships of Regulatory, Scrutiny and other Committees under its Constitution for the Municipal Year 2012/13, as set out in the motion, as amended, and also notes their respective Portfolios/Terms of Reference, as set out in the Council’s Constitution.

8.01pm - Councillor Mark Loveday moved, seconded by Councillor Alex Karmel, the special motion standing in their names.

"This Council agrees the Council’s appointments to Local Government Organisations for 2012/13, as set out in Appendix 1”.

The motion was put to the vote:

            FOR                            Unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

8.01pm RESOLVED:

That the Council agrees the appointments to Local Government Organisations for 2012/13, as set out in the Appendix of the report.

8.02pm - Councillor Victoria Brocklebank-Fowler moved, seconded by Councillor Andrew Johnson, the special motion standing in their names:

"This Council agrees that, for the Municipal Years 2012/13 and 2013/14, meetings of the Council, its Committees and Panels, be held on the dates specified, as set out in the Council Calendar, attached as Appendix 1”.

The motion was put to the vote:

FOR                            unanimous

            AGAINST                   0

            NOT VOTING             0

The motion was declared CARRIED.

8.02pm RESOLVED:

This Council agrees that, for the Municipal Years 2012/13 and 2013/14, meetings of the Council, its Committees and Panels, be held on the dates specified, as set out in the Council Calendar, attached as an Appendix 1 to the motion.

The Leader, Councillor Nicholas Botterill, made a speech earlier on during the meeting.

The report outlines the work undertaken by the Overview and Scrutiny Board, Select Committees and Scrutiny Task Groups during the course of the 2011/12 Municipal Year.

8.03pm - The Council received the Annual Scrutiny report of the work undertaken by the Overview and Scrutiny Board, Select Committees and Scrutiny Task Groups during the course of the 2011/12 Municipal Year.

8.03pm RESOLVED:

That the Overview and Scrutiny Annual Report be received.

8.03pm - The summary report of Members’ attendance at principal committee meetings of the Council in 2011/12 was duly noted.

The report presents details of decisions taken by the Leader or Cabinet Members under the special urgency provisions of the Constitution (very urgent decision not in the Forward Plan).  The report covers the period 1 June 2011 to 30 April 2012.

8.03pm - The report was noted.

* * * * *   CONCLUSION OF BUSINESS    * * * * *