Issue - meetings

BUSINESS CASE & PROCUREMENT STRATEGY IN RELATION TO THE CREATION OF A DYNAMIC PURCHASING SYSTEM (DPS) FOR THE PROVISION OF PLANNED AND REACTIVE CAPITAL WORKS TO COUNCIL PROPERTIES

 

 

Meeting: 02/09/2019 - Cabinet (Item 42)

42 Business Case & Procurement Strategy Dynamic Purchasing System (DPS) For Planned And Reactive Capital Works pdf icon PDF 463 KB

This report has an appendix which contains information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and is not for publication. The appendix has therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Minutes:

That the Cabinet:

 

1.    Approves the Procurement Strategy & Business Case set out in Appendix 1 for the procurement of a Dynamic Purchasing System (DPS) for repair and maintenance requirements to schools and other buildings for use with work packages of up to £350,000.

 

2.    In relation to any works packages proposed, estimated to be in excess of £100,000, to be procured using the DPS, to waive pursuant to CSO 3 the requirements of Contract Standing Orders (CSO) 8 for prior approval of a procurement strategy, on the grounds that this is in the Council’s overall interests.

 

3.    In relation to any works package proposed to be procured using the DPS, to waive pursuant to CSO 3 the requirements of Contract Standing Order 10 in relation to the procurement process to be used, on the grounds that the circumstances of the proposed contract are covered by legislative exemptions.  

 

4.    Delegate the decision to appoint new contractors to the DPS, over its duration, to the Director of Children’s Servicesin consultation with the Cabinet Member for Children and Education.

 

5.    Note that it is not proposed that the DPS be available for use to procure works contracts in excess of £350,000 in value.

 

6.    Approves that the award of any contracts recommended following a competitive tender exercise under the DPS framework, is delegated to the appropriate Chief Officer for awards up to £25,000, in accordance with CSO 17.1.

 

7.    Note the decision to approve contracts in excess of £25,000, recommended following a competitive tender exercise under the DPS framework, is for appropriate Cabinet Member to make in accordance with:

·         CSO17.2 - where the value of the contract is in excess of £25,000 but below £100,000

·         CSO 17.3.1 - where the actual contract value exceeds £100,000 but is less than £5m.