Decision details

1.     Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.     To approve a contract award to Preferred Supplier (Works) for the works element of the requirement included at Appendix 1 (the “Preferred Supplier (Works)”), using the existing Highways term contract for the Contract Award Value (Works) for the works element of the requirement included at Appendix 1 (the “Contract Award Value (Works)”).

1.     The Council has a duty to discharge its obligations of the Section 106 agreement by undertaking the works for which this funding was secured. These works can therefore be undertaken at no cost to the Council.

2.     The Council wants to make it easier for people to access the Olympia site, particularly those travelling via sustainable means. The works form part of the Mayor of London’s plan for Healthy Streets, a long-term vision to encourage more Londoners to walk and cycle by making London’s streets healthier, safer and more welcoming.

Option 1: Do nothing or decommission the service or requirement – Not recommended

1.     The service and works must be delivered to satisfy the Council’s obligations set out in the planning application for the Olympia development. Further, the works (including full construction costs) are being delivered at no cost to the Council.

Option 2: Deliver the supplies, services, and/or works in-house (make/buy decision) – Not recommended

2.     The Council does not have in-house resources available to deliver the works. The works are a major undertaking as the scheme area is large, multiple parties are involved and there is significant pressure to deliver to a specified timescale.

Option 3: Use an existing contract, established by the Council, to provide the supplies, services, and/or works – Recommended

3.     Options exist to use existing contracts which have been compliantly procured, to deliver both the works elements required. For the works, use of the Council’s existing Highways term service contract is proposed to enable contract award to the Preferred Supplier (Works). Details of the Preferred Suppliers are included in Exempt Appendix 1.

Option 4: Undertake a fully regulated competitive and compliant procurement process, advertised to the market – Not recommended

4.     It is recognised that a full regulated procurement process, advertised to the market would typically attract the widest competition and achieve the best value for money for the Council. The disadvantage to this approach is the time it takes to procure. Competitive procurement can take between 10 and 16 months. An alternative compliant route to award the works contract already exists, which will enable contract award in the shortest time, whilst also having already been compliantly procured, therefore representing value for money in line with the Council’s priority to be ruthlessly financially efficient.

Option 5: Procure using a compliant framework, Dynamic Purchasing System (DPS), or Dynamic Market – Not recommended

5.     Similar to the full regulated procurement process, advertised to the market, competition via a framework, DPS or dynamic market would attract competition to achieve value for money for the Council. The disadvantage to this approach is the time it takes to procure. A mini competition for these requirements is estimated to take between 6 and 12 months. An alternative compliant route to award the works contract already exists, which will enable contract award in the shortest time, whilst also having already been compliantly procured, therefore representing value for money in line with the Council’s priority to be ruthlessly financially efficient.