Decision details

This report request to procure two lots as follows:

1)      The provision of multi-disciplinary services at Swan Court/Ravensworth Court and Arthur Henderson House/William Banfield House.  The value is estimated at £262,320. 

2)    The provision of multidisciplinay services at West Kensington and Lytton estates.  The value is estimated at £417,860. ‘ 

That the Executive Director of Finance and Corporate Services, in consultation with the Cabinet Member for Housing and Homelessness:

1. Notes that Appendix 1 of this report is currently exempt from disclosure on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2. Approves the procurement strategy proposing the use of the ‘Consultancy Services Framework Agreement’ award procedure for the provision of multi-disciplinary services to enable the delivery of projects outlined in Appendix 1. The estimated values of each commission is included in Appendix 1. The commissions are expected to start in July 2024 and conclude after approximately 3 years depending on the completion of the relevant works contracts.

3. Approves the award of a contract to Keegans Limited, ranked first under the Council’s ‘Consultancy Services Framework Agreement’ award procedure, to provide multi-disciplinary services for proposed schemes at Swan Court/Ravensworth Court and Arthur Henderson House/William Banfield House as detailed in Appendix 1.  The value is estimated at £262,320.  Although Keegans are ranked first they have agreed to progress the Swan Court and associated properties project and step aside from supporting the Lytton Estate project. 

4. Approves the award of a contract to Pellings LLP, ranked second under the Council’s ‘Consultancy Services Framework Agreement’ award procedure, to provide multi-disciplinary services for proposed schemes at West Kensington and Lytton estates as detailed in Appendix 1.  The value is estimated at £417,860.

5. Notes that the estimated fees detailed in Appendix 1 will be recalculated based on the total contract value and service proposal for each project and will be detailed in individual works contract award reports.

1. This procurement strategy is submitted for approval by Cabinet in accordance with paragraph 18 of Contract Standing Orders (`CSOs`).

2. Approval of the strategy will allow officers to initiate and develop specific refurbishment schemes and continue to deliver on the aims of the 12-year investment plan.

1. Option 1 – Do Nothing.
2. Option 2 – Carry out a mini-competition exercise for each proposed contract.
3. Option 3 – Use the Council’s ‘Consultancy Services Framework Agreement’ direct award procedure and appoint two multi-disciplinary consultants ranked highest in terms of quality and cost. This Framework has a direct award option that has ranked bidders on a cost/quality competition. Therefore, direct awarding to the highest ranked bidders (Keegans and Pellings) should represent value-for-money and allow schemes to be developed at pace.