Decision details

1.    This report seeks the approval of a compliant direct award of a vehicle hire contract via the Pretium Framework, for the provision of vehicles to the Housing Department.  The contract will include provision of vehicles, livery, racking, servicing and maintenance.  The contract will be incepted as soon as allowable and will run for three years. 

2.    This report seeks contract award approval to award this contract to the first placed bidder- Northgate Vehicle Hire Ltd.

3.    To note that this is a supply contract based on the need of the in-house service team as it develops over the financial year.  The cost of the contract will not exceed the estimated value of £450,000 for the full 36-month period.

Hammersmith and Fulham Council has a responsibility in its capacity as a social landlord to carry out repair works to its property portfolio.  Vehicles are required to ensure the in-house service delivery team members can travel throughout the borough with the correct levels of supplies, tools and materials.

This decision is required to ensure that the in-house delivery team will have the appropriate resources to carry out their duties for the consecutive 36-month period.  This is the most effective way to enable the necessary work to be undertake expeditiously and competently.

A competitive tender process could be carried out to identify alternative suppliers, however doing so would delay the ongoing delivery of the service which is urgent. It is considered that there isn’t sufficient time to carry out a mini competition from an approved framework.

The recommended option is to direct award via an approved framework agreement such as Pretium, ensuring thus expediency and the assurance of quality and best value based on assessed suppliers.