Decision details

1.            To note that Appendix 2 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.            To approve the procurement strategy to tender for the replacement of existing Air-Cooled Chiller and boilers gas fired Hot Water Heaters with Air Source Heat Pumps and existing Air Handling Units with new, to provide heating and hot water, cooling, and ventilation for The Public Mortuary.

3.            To note that it is proposed that the contract will commence on 19th August  2024 subject to approval of the award. The contract is expected to have a duration of between 6 – 12 months. There are options within the contract to extend it. This will require the contractor to formally apply for an extension of contract, stating the reasons for the request. This would then have to be agreed by the Client, London Borough of Hammersmith and Fulham, before an extension can be granted.

The plant has exceeded its life expectancy. The site for the past year, there have been many plant failures which have had a detrimental effect on its BAU. This is due to the failure of existing Chiller and air handling units. If the plant fails, the mortuary must close.

·         Option 1: This is the preferred option - Run an open tender via the capitalEsourcing portal for the appointment of one supplier.

·         Option 2:  Procure the works via a framework.

·         Option 3: do nothing