Decision details

Approval to procure a contractor to undertake an energy efficiency pilot at Philpot Square

Decision Maker: Cabinet Member for Housing and Homelessness

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


We are seeking approval to replace the existing gas communal heating and hot water system, which has reached the end of its operating life, with an air source heat pump (electric) system and in tandem undertake climate change adaptations (e.g., thermally insulate the fabric of the building) at Philpot Square, Peterborough Road, London, SW6 3HT. The system serves 72 households. We seek to use the Procurement for Housing Framework: ' Decarbonisation and Retrofit’ – Lot 2 ‘Air Source Heat Pumps’ to appoint capable design and build. We will call-off this framework via a mini-competition.



1.    To note that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).


2.    To run a mini-competition via the ‘Procurement for Housing- Decarbonisation and Retrofit framework’, Lot 2 ‘Air Sourced Heat Pumps’ for an energy efficient pilot project contract valued at circa £4.2 million.


Reasons for the decision:

By procuring a supplier to undertake a pilot at Philpot Square we will attain a case study which will enable a deeper review of the council’s plan to achieve its 2030 commitments, reduce emissions now and deliver best service to its residents.


Alternative options considered:

There are a range of procurement options available to procure providers of PPM (Planned Preventative Maintenance) works:


·         Competitive tender

·         Mini competition from a suitable framework or Dynamic Purchasing System (DPS)

·         Direct award from a suitable framework (Recommended)


Publication date: 22/03/2024

Date of decision: 20/03/2024

Effective from: 28/03/2024

Accompanying Documents: