Decision details

Air cooling systems for housing lift motor rooms

Decision Maker: Strategic Director of the Economy Department

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The impact of climate change and severe weather events is becoming all more frequent with significant temperature events in since 2020 with 40?C being surpassed in 2022*. These increases have many impacts on residents and buildings and the associated infrastructure including the failure of operational systems such as lifts.


Since 2020, we have noticed a rise in temperatures during summer months, which has resulted in 50 lifts going out of service as the operating temperatures in motor rooms housing the plant are exceeded. This results in significant impacts on residents in accessing their homes or exiting the building. The installed passive air flow grilles in the motor rooms are inadequate to provide a cool operating function and therefore there is need for the provision of active climatic control within the motor rooms.


Furthermore, temperatures drop below freezing during the winter months, having an adverse effect on control units due to ice forming on motor room walls during the day with this resulting in condensation which pours into control panel and malfunctions the drive units. To manage this risk, the provision of full function air conditioning units to manage temperatures within lift motor rooms is urgently required. 

This report recommends approving a 1-year contract (Via a waiver to standing orders) to install circa 120 air conditioning units in lift motor rooms with an estimated spend of £500,000 to Drurycourt Limited.



1.    To agree that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended)? 


2.    To approve the procurement strategy to directly contract award (via a waiver to contract standing orders), a 1-year contract to Drurycourt Ltd. The value is estimated at £500,000.


3.    To approve the contract award of a 1-year contract to Drurycourt Limited at £500,000.


Reasons for the decision:

To ensure that we have an appropriately skilled provider to deliver upon this critical provision at a cost that constitutes good value for money.

The equipment to be supplied are confirmed with climatic carbon controls.

Alternative options considered:

·         Competitive tender

·         Mini-competition from a suitable framework or Dynamic Purchasing System (DPS)

·         Direct award from a suitable framework

·         Direct award via a waiver to contract standing orders (prefered option)


Publication date: 22/02/2024

Date of decision: 20/02/2024

Effective from: 28/02/2024

Accompanying Documents: