Decision details

The Fire Safety Works team are required to undertake a 4 year programme of works to cover general fire safety remedial works such sprinkler retrofit and fire door replacement. These works are estimated to cost in the region of £15,000,000 to £20,000,000.

To deliver this work programme, the client team need to instruct a competent consultant to be lead on: contract administration/building surveyor, cost control and construction and design management (CDM). To deliver the programme on schedule, we need to instruct this consultant by December 2023.

We are therefore proposing a compliant direct contract award under the Southeast Consortium Consultancy Framework- LOT 11 ‘Multi-disciplinary services’ to the 1st ranked bidder- Baily Garner. The contract value will be for up to £1,000,000, over a 4 year period.

1.    To approve the procurement strategy to direct award a £1,000,000 contract to Baily Garner under the Southeast Consortium Consultancy Framework, LOT 11 ‘Multi-disciplinary services’

2.    To approve the contract award of £1,000,000 to Baily Garner under the Southeast Consortium Consultancy Framework, LOT 11 ‘Multi-disciplinary services’.

For the programme of fire safety suppression works to be delivered in a manner that meets health and safety, quality, time and value for money requirements, we require specialist consultancy services (to which we do not have inhouse) to ensure that these outcomes are achieved.

Given the analysis provided in ‘procurement route analysis of options’ section, we believe a direct award via the Southeast Consortium Consultants Framework is the most viable option.

1.    Competitive tender

2.    Mini-competition from a suitable framework or Dynamic Purchasing System (DPS)

3.    Direct award from a suitable framework – prefereed option