Decision details

That the Strategic Director of the Environment, in consultation with the Cabinet Member for Public Realm:

1. Notes that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.    Approves the Business Case & Procurement Strategy for a contractor to complete works at Frank Banfield Park as set out in the detailed analysis section of the report.

This project is part of the agreed Parks Capital Programme (project 41) and can be fully funded from available S106 funding (AKA 716).

Parks officers have worked with the Friends of Frank Banfield Park since 2016 to agree a brief for improvements and the Friends have been closely involved in the selection of designer for the park.  Breeze Landscape Architects Ltd have been appointed and are currently drawing up design and tender documents for the community garden.

Both the Friends and the Parks department are keen to move this project into the delivery phase as soon as possible especially as the project has been delayed by a loss of funding in 2020.  Approval of this report will allow the project to proceed promptly.

Option 1: Conduct an open tender to undertake a competitive procurement process for the landscape design and works and invite quotes from multiple contractors and improve local resident’s satisfaction. This would be carried out through the Capital E-Sourcing portal in line with the Council’s Contract Standing Orders, Section D. RECOMMENDED.

Option 2: Use of an existing Framework. The frameworks detailed in the Crown Commercial Services, East Shires Purchasing Organisation and Yorkshire Purchasing Organisation have been reviewed and no applicable framework was identified.

Option 3: Fail to appoint a contractor or do nothing. A commitment has been made to local residents to redesign and open this space for public use. The council will face loss of reputation, from park users and stakeholders if this is not delivered.