Decision details

Seeking to approve a direct award to Idox Software limited for 18 months commencing on 1 April 2023 to 30 September 2024 under the Crown Commercial Services framework (DAS) for the provision of Land and property case management system.

1.      To note that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended)  

2.      To approve the direct award to Idox Software limited for 18 months commencing on 1 April 2023 to 30 September 2024 under the Crown Commercial Services framework (DAS) for the provision of Land and property case management system at a total value of £505,278 to be contained within Digital services operational budget.

3.      To approve the additional dual running and staff resource costs to complete the implementation, to be contained within the existing budget approval from reserves. These costs are contained in exempt Appendix A.

The land and property-based system is critical for Planning Service, Environmental Health, Licensing, Trading Standards, Building Control and Land Charges to deliver land and property services.?It enables a crucial range of statutory services to be carried out. 18-month Idox contract is required to allow the current system to continue to provide service to residents and local businesses whilst the implementation to the new system is taking place.

H&F carried out a procurement in 2022 to procure a new contract for the Land and Property system. The incumbent was unsuccessful, and a project is underway to move to the successful supplier. In order to maintain service continuity, it is necessary to award a contract to Idox Software Limited for a period of 18-months to safeguard our services and data pending the completion of the migration.