Decision details

Procurement Strategy for the repair and replacement of roof works at 2 locations (Macbeth Centre and Fulham Central Library)

Decision Maker: Cabinet Member for the Economy

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To repair and replace roofs at 2 locations: Macbeth and Fulham Library.


1.       That the information set out in Schedule 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended)


2.       To approve the Procurement Strategy, attached at Appendix 1, for the procurement of a single contractor, through the open procedure tender exercise to undertake the repair and replacement roofing works for a period of six months at the following sites:

a)        Macbeth Centre - Macbeth Street, Hammersmith, W6 9JJ

b)        Fulham Central Library - 598 Fulham Road, Fulham, SW6 5NX


Reasons for the decision:

1.         These projects are one which the Council has committed to deliver as part of the Capital Planned Maintenance Programme approved by Cabinet in September 2019.  The development of the programme has been guided by the principles of that strategy and the priorities were agreed by the Economy Department’s Capital Board, chaired by the Assistant Director of Economy in May 2020. The roofs have suffered a significant degree of deterioration over recent years as they have not been maintained to an acceptable standard, making it susceptible to further damage, if remedial actions are not implemented.


2.         The decision is required to run an open tender procedure using our e-tendering portal. The advantage of Open Tender is all qualified bidders are invited to participate. Having a project available to all contractors increases the likelihood of finding new promising contractors who can meet our cost-to-quality-to-time ratio. Open tenders also offer a wider range of possibilities, allowing the project's composition to be more varied. This will benefit us in terms of obtaining good value for money. This will allow a suitable contractor, who has the required experience gained on similar projects, to be appointed and to ensure the overall programme is achieved. Contractors will need to demonstrate previous roof work carried out and show experience of working in a live environment.


Alternative options considered:

·         Option 1: Do nothing

  • Option 2: Open Procedure Tender (Preferred Option)
  • Option 3: Restricted Procedure Tender
  • Option 4: Deliver by Dynamic Purchasing System 

Publication date: 08/02/2023

Date of decision: 01/02/2023

Effective from: 14/02/2023

Accompanying Documents: