Decision details
Procurement Strategy for Property and FM Hard Service to Procure a Mechanical Maintenance Contract for its Corporate Estate
PDF 127 KBDecision Maker: Cabinet Member for the Economy
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
Property and FM require now to go out to
market again to renew its mechanical maintenance contract required
to maintain the corporate’s estate mechanical assets and meet
its statutory obligations. Property and FM are looking to procure a
new 5 (3+2) year contract with a specialist supplier to maintain
its heating, cooling and other mechanical systems as its current
contracts have now come to an end.
Decision:
1. To procure a mechanical maintenance specialist contractor for Hard FM via Capital E Source, on an open market tender. Contract would be a 5-year (3+2) contract with a break clause in year 3 in case of poor performance and delivery. Contract is valued at £180k per annum totally £900k for the potential 5-year duration of the contract.
2. To note that the contract would be a fully-inclusive (consumables included) covering statutory planned maintenance and remedials as well as breakdown repair for disciplines covering Heating (boiler, heat source pumps, pressure vessels and heat distribution system); Cooling (HVAC, AC units and refrigeration); Hot water systems as well as BMS (Building Management Systems) Controls.
Reasons for the decision:
All of Property and FM’s Hard Services mechanical contracts have come to their end in various mechanical disciplines and Hard services require a new mechanical contractor to service and maintain the Corporate Estates Assets.
Alternative options considered:
As described in the report.
Publication date: 06/02/2023
Date of decision: 02/02/2023
Effective from: 10/02/2023
Accompanying Documents: