Decision details

Infrastructure Asset Management System

Decision Maker: Cabinet Member for Finance and Reform

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Procurement of an infrastructure asset management system for use in various departments across the council. The incumbent supplier is Confirm on Demand.


1.    To note that Appendix 2 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).


2.    To approve contract award to Brightly Software for Confirm on Demand using the G Cloud 12 framework, RM1557.12. Costs are contained in exempt Appendix 2 but the total value of the decision is for £580,190 over 4 years and will be funded from Digital services operational budget.


Reasons for the decision:

1.         The reason for the recommendation is to deliver a modernised IT system with additional functionality. This procurement will help ensure financial efficiency and expansion of capability of the software used enabling greater efficiency. The system aids in providing critical income for the council, this runs into millions of pounds each year.

2.         Following a G-Cloud search, Confirm on Demand was returned as the only suitable option as it matched all requirements, as detailed in Appendix 5, it is also the incumbent supplier – with whom the service is satisfied.


Alternative options considered:

1.         The proposal is for Confirm on Demand to be procured via Brightly Software, this is the incumbent supplier and the only software returned to our requirements via a G-Cloud search.


2.         An initial market engagement exercise was undertaken to understand the extent of the availability within the market. There were responses from many potential suppliers and demonstrations of functionality were performed.   Detail behind the original analysis can be found within the procurement strategy in Appendix 1.


Publication date: 23/01/2023

Date of decision: 20/01/2023

Effective from: 27/01/2023

Accompanying Documents: