Decision details

Holiday Activity and Food Programme Procurement Award

Decision Maker: Cabinet Member for Children and Education

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Award of contract for the local coordination of the holiday activity and food programme from 2023


1.    To note that Appendix 1 is exempt under paragraph 3 of Schedule 12A of the Local Government Act 1972 because it contains information relating to the financial or business affairs of any particular person including the authority holding that information.


2.    To approve the award for the ‘Coordination of the Holiday Activity and Food Programme’ contract to Let Me Play, for the period 1st March 2023 – 31st March 2025, for the sum of £1,207,180. An optional extension for a further 1 years to 31st March 2026 is included, for the total sum of £1,865,620.


Reasons for the decision:

As described in the report.

Alternative options considered:

1.         Officers have undertaken an open tender procurement exercise for this contract from 9 November 2022 to 9 December 2022 via the capitalEsourcing portal. Tender responses have been evaluated and moderated by a selected panel of officers.


2.         In total four bids were received and progressed to evaluation stage.

3.         Following evaluation and moderation it is recommended that Let Me Play be appointed the contract for the stated duration.

Publication date: 10/01/2023

Date of decision: 09/01/2023

Effective from: 17/01/2023

Accompanying Documents: