Decision details

Procurement strategy for Infrastructure Asset Management System

Decision Maker: Cabinet Member for Finance and Reform

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


This is the procurement of an infrastructure asset management system which is used primarily by Highways and Parking services. The system currently in use is Confirm on Demand.


1.    To note that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).


2.    To approve a procurement strategy of a 2+2-year contract for an Infrastructure Asset Management System (managed service) for Environment Special Projects and Highways using a call-off contract under the G-Cloud 12 framework agreement using the procurement process set out in that agreement. The recommended start date of the contract is 1st July 2022. Total estimated cost is contained in exempt appendix A.


Reasons for the decision:

The reason for the recommendation is to deliver a modernised IT system with additional functionality. The procurement will help ensure financial efficiency and expansion of capability of the software used enabling greater efficiency. The system aids in providing critical income for the council, this runs into millions of pounds each year.


Alternative options considered:

Procurement via G-Cloud - recommended approach
As outlined below, the market analysis portion of the activities which have already taken place identify the main market suppliers as being available via the G-Cloud framework. Due to the reduction in complexities and the relevant suppliers being available via this route, the recommended approach is to procure via G-Cloud.

Open procurement – not recommended
Another option, procuring via open competition, was considered but as the leading suppliers in this field appear on the G-Cloud framework we decided not to pursue this option as it will increase complexity and procurement costs.

Publication date: 06/12/2021

Date of decision: 05/12/2021

Effective from: 09/12/2021

Accompanying Documents: