Decision details

1.    To note that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.    To approve a procurement strategy of a 2+2-year contract for an Infrastructure Asset Management System (managed service) for Environment Special Projects and Highways using a call-off contract under the G-Cloud 12 framework agreement using the procurement process set out in that agreement. The recommended start date of the contract is 1^st July 2022. Total estimated cost is contained in exempt appendix A.

The reason for the recommendation is to deliver a modernised IT system with additional functionality. The procurement will help ensure financial efficiency and expansion of capability of the software used enabling greater efficiency. The system aids in providing critical income for the council, this runs into millions of pounds each year.

Procurement via G-Cloud - recommended approach
As outlined below, the market analysis portion of the activities which have already taken place identify the main market suppliers as being available via the G-Cloud framework. Due to the reduction in complexities and the relevant suppliers being available via this route, the recommended approach is to procure via G-Cloud.

Open procurement – not recommended
Another option, procuring via open competition, was considered but as the leading suppliers in this field appear on the G-Cloud framework we decided not to pursue this option as it will increase complexity and procurement costs.