Decision details

1.    That Appendix 1 of this report is currently exempt from disclosure on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.    That the Cabinet Member for Housing approves the procurement strategy proposing the use of the South East Consortium Consultancy Framework direct award procedure for the provision of multi-disciplinary services to enable the delivery of projects outlined in Appendix 1.

3.    That the Cabinet Member for Housing approves the award of a contract to Baily Garner under the South East Consortium Consultancy Framework direct award procedure for the provision of multi-disciplinary services to enable the delivery of the Phase 1 projects outlined in Appendix 1 at an estimated total value of £2.1m. The contract is expected to start in October 2021 for an estimated period of up to four years.

4.    To note that the Phase 1 commissions will be for urgent safety works at Edward Woods and Charecroft estates; the continuation of complex void works and spandrel panel removal; the grant-funded retrofit of West Kensington estate houses; and window replacement and associated works to West Kensington towers. Each workstream will be subject to the agreement of specific scope of services and there will be negotiations on fee proposals taking into account the overall volume of work being awarded. Value for money, capacity, and delivery of social value will be key assessments for each commission.

5.    To note that the commission for the Phase 2 projects will be subject to further market testing, anticipated to be via a mini-competition under the SEC or other framework.

6.    To note that the estimated fees detailed in Appendix 1 will be recalculated based on the total contract value and service proposal for each project and will be detailed in individual works contract award reports.

Many of the door entry systems throughout the Borough are aged and in many cases parts are obsolete. Very few have video which is considered essential for the safety of residents.  The Controlled Access Programme will ensure that LBHF residents have modern, reliable systems that will enhance their lives with the additional functionality that GSM systems provide.  

The recommendations outlined are based on a competitive tendering process. The Final Tenders received were evaluated by the Council’s evaluation team against published evaluation criteria. The Contractor recommended for appointment was identified as the most economically advantageous tenderers having applied the evaluation criteria.

As described on the report.