Decision details

Procurement Strategy for DLO Materials Supplier

Decision Maker: Cabinet Member for Housing and Homelessness

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Using a 3rd party framework to select a supplier for Merchant Services (Plumbing, electrical and general building goods and material supplies and fire safety materials) and bespoke managed storage services.

Decision:

That the Cabinet Member for Housing:

 

1.    Agrees that Appendix 1 is exempt from disclosure on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

2.    Ratifies an extension of the current Contract between the Council and Travis Perkins from 1st August 2020 to the 7th April 2021 at a total cost of £643,372.

 

3.    Approves the use of the Pretium Framework at a cost of up to £8,000 per annum and a total cost for the term of the call off of £24,000.

 

4.    Approves the procurement strategy as set out in Appendix 1 of this report for the procurement of merchant services and bespoke managed storage services for a contract period of three years, from 8th April 2021 until 7th April 2024. The estimated value of the contract is up £4.5million (£1,500,000 pa).  

 

5.    Approves the award of a call-off contract, from the Pretium framework to Travis Perkins PLC for a contract period of three years, from 8th April 2021 until 7th April 2024, for a total value of £4.5m over the three-year term.

 

Reasons for the decision:

The current contractual arrangement with Travis Perkins via the CHIC framework was an interim solution. That said Travis Perkins have performed well over the past 18+ months. This report seeks the approval to award a call-off contract under the Pretium framework that has a single supplier, Travis Perkins. This is to provide building, electrical, fire retardation materials and van stocks to the in-house repairs service, H&F Maintenance.

 

The decision is required to ensure that the in-house delivery team will have the appropriate resources in order to carry out their duties to April 2024.  The materials to be supplied will support H & F Maintenance’s work in providing repairs and maintenance to communal areas, complex works and fire safety works.

 

Alternative options considered:

Option 1 – Do nothing

 

Option 2 – Full procurement process through capitalEsourcing

 

Option 3 – Use of an approved 3rd party framework (The preferred option)

 

Publication date: 24/03/2021

Date of decision: 24/03/2021

Effective from: 29/03/2021

Accompanying Documents: