Decision details

The report asks that the Leader of the Council, acting on advice from the relevant officers, approve a waiver to LBHF Contract Standing Orders under CSO 3.1 for the requirement to competitively tender for obtaining 3 written quotations as set out in CSO 10.2 and CSO 11.2.

The report also asks that the Leader of the Council approves the award of contract to Agilisys to continue to deliver the MyAccount service from 1st November 2018 to 30th April 2019 and that the expenditure will be funded from an s106 provision.

Reasons for urgency:

The current Agilisys contract expires on 31st October 2018.  An urgent decision is required to waive existing rules around competitive tenders and to extend the existing Agilisys contract so that online services are not affected during the implementation of a new system with a new provider.

1.    The report asks that the Leader agrees to waive Contract Standing Order (CSO) 10.2 to advertise and CSO 11.2 to competitively tender the software.  The waiver sought under CSO 3.1 because such an award is in the council’s overall interests and is demonstrated to be such that a departure from the CSO’s is justifiable for the reasons set out in Section 3 of this report.

2.    That the Leader of the Council approves the award of contract to Agilisys to continue to deliver the MyAccount service from 1st November 2018 to 30^th April 2019at a total cost of £180,000. The expenditure will be funded from an s106 provision as detailed in section 4.2 & 9.

The current MyAccount contract with Agilisys ends on 31st Oct 2018.  An urgent decision is required to award the contract from 1st Nov 18 – 30th Apr 19, to ensure continuity of online services for residents.

Two alternative options were considered regarding the waiver and are described on the report.