Decision details

Healthy Schools is a highly successful and well evidence based public health programme which plays a critical and strategic part in harnessing the influence of schools and early year’s settings to tackle major health priorities in the boroughs.

1)          This report seeks approval for a one year (one year + one year possible extension) direct award of the contract, using terms and conditions  that have been approved for use, for these services until 31st March 2018.

2)          The service provider has a unique position in the provision of these education services.  Added to their expert knowledge and extensive stakeholder engagement that would be difficult to replicate if the three boroughs decided to re-tender the services.

3)          The recommendation to directly award the contract to the incumbent service provider will allow these services to complement the school health services which are being retendered in October 2015 and give stability to the 5 -19 year old service area which otherwise would become vulnerable.

1          That the Executive Director of Adult Social Care and Health seeks Cabinet Member for Adult Social Care and Public Health for each authority approval to;

·         Make the direct award

·         Amend the scope of the service specification

Each authorities governance process applies for the decision making procedure.

2          The three sovereign contracts can be terminated giving 3 months’ notice

For Hammersmith and Fulham Council Cabinet is requested:

3          To approve a waiver in accordance with paragraph 3 of the Contract Standing Orders to waive the requirement to seek tenders in accordance with paragraph 11 of the Contract Standing Orders in order to allow LBHF to extend the existing contract with HEP Ltd .

4          To approve the modification of  the existing contract to HEP Ltd as  set out in Appendix A, Table 1 to provide for an extension of the term of the contract for a period of one year plus a further one year effective from 1 April 2016. Contract value of £65,326 per annum; aggregate £130,652 over two years.

           For Royal Borough of Kensington and Chelsea the Cabinet Member is requested:

5          To approve a waiver of the requirement to invite competitive tenders for the service in accordance with Regulation 2.10 of the RBKC Contract Regulations. This is necessary in order to allow RBKC to make a direct award of contract to HEP Ltd;

6          To make a direct award of contract to HEP Ltd for an initial period of 1 year at £66,946 p.a. with the option to extend the contract until 31^st March 2018 at a total value for two years of £133,892.  

  For Westminster City Council:                                                                                           

7          In view of the value of the new contract being below the required threshold for a decision by Westminster’s Cabinet Member for Adults & Public Health, the decision will be delegated to the Tri-Borough Director of Adult Social Care.  The Cabinet Member for Adults & Public Health has been fully briefed on the contract award.

8          The Chief Procurement Officer  approve a waiver in accordance with section 2.2 of the  Westminster Procurement Code  to allow WCC to extend the existing contract with HEP Ltd as  listed in Appendix A, Table 1.

9          To approve the modification of the existing contract with HEP Ltd as set out in Appendix A, Table 1 to provide for an extension of the term of the contract for a period of one year plus one year effectivefrom 1^st April 2016 for a contract value of £75,136 per annum, aggregate £150,272 over two years.