Decision details

Shared ICT Services - Procurement of software licenses for cloud-based collaboration tools (Phase 2 of cloud-based collaboration)

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Approval of the strategy and funding to procure cloud based collaboration tools enabling convergence of a suite of productivity and collaboration tools across the three councils of the London borough of Hammersmith and Fulham, the Royal Borough of Kensington and Chelsea, and Westminster City Council.

Decision:

1.1         That approval be given to award the contract to supply Microsoft licences at a cost listed below:

Total (3 years)

£’s

Year 1

£'s

Year 2

£'s

Year 3

£'s

3,190,674

1,063,558

1,063,558

1,063,558

 

1.2         That each Council provide annual funding[1] as noted below:

 

Westminster

£'s

RBKC

£'s

H&F

£'s

Total

£'s

Annual cost

397,056

335,286

331,216

1,063,558

Total

over 3 years

1,191,168

1,005,858

993,648

3,190,674

 

·               Hammersmith and Fulham’s contribution to be funded from the existing Microsoft Licence budget;

·               The Royal Borough of Kensington and Chelsea’s contribution to be funded by existing revenue budgets and a permanent virement of £132,000 from the Corporate IS Initiatives Reserve; and,

·               Westminster City Council’s contribution to be funded from existing revenue £2m budget in Lot 1 of Information services from legacy element to transition from Cap Gemini to BT.

 

1.3       That approval be given for the three councils to enter into an inter-authority agreement apportioning costs based on each council’s licensing requirement and usage.

 


 

Report author: Stephen Menzies

Publication date: 13/05/2015

Date of decision: 11/05/2015

Decided at meeting: 11/05/2015 - Cabinet

Effective from: 18/05/2015

Accompanying Documents: