Decision details

1.1.        That approval be given to the termination, by mutual agreement with the supplier, of the Capita pension administration service call-off contract for H&F and RBKC on 31 March 2015, to be achieved by means of a Deed of Termination to be approved by the Bi-Borough Director of Law and signed by all parties to the call-off contract.

1.2.        That approval be given to Aquila Heywood (“Heywood”) as the supplier of the pension administration software, for a period of five (5) years, to be administered by Surrey County Council, to be achieved by entering in to a specific/call-off contract from a framework arrangement established by NCC in May 2014, and in accordance with EU procurement requirements.

1.3.        That Surrey County Council be approved as the new provider of pension administration services and payroll services for pensioners for H&F and RBKC from 1 April 2015, for an initial period of five (5) years.

1.4.        That approval be given to one-off transition costs to the respective pension funds of £258,000 for H&F and £226,000 for RBKC for moving the new service to an alternative provider, and the estimated annual ongoing costs of £267,000 for H&F and £208,000 for RBKC.  (These estimated costs reflect scheme membership numbers and other membership movement activity in each borough where relevant, and also include estimated costs for the Heywood Altair software.)

1.5.        To note the requirement to seek full Council approval at the full Council meetings of RBKC (on 3 December 2014) and H&F (on 28 January 2015) to approve and make arrangements for the discharge of its functions under section 101 of the Local Government Act 1972 and to delegate the H&F and RBKC pension administration service and pensioner payroll service to SCC from 1 April 2015, for an initial period of five (5) years.  (An agreement will be drafted with SCC to formalise the arrangements between the parties. It is anticipated that the agreement will contain a minimum four (4) month termination clause).