Decision details

The Access Group Mosaic and Synergy Contract Extension

Decision Maker: Executive Director of Finance and Corporate Services

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The Mosaic contract expires 31/01/2025, officers would like to request a 2 year extension on the contract to complete procurement exercise to award new contract. The contract is for CHS and ASC.

Decision:

  1. Approve the extension of the Mosaic and Synergy contract for two years from 16th January 2025 until 15th January 2027 at a total cost of £849,092: £740,449 (Mosaic) and £108,644 (Synergy).

 

  1. Approve purchase of additional Synergy SEN module licences at total cost of £23,616 (£11,808 per annum) There are only 5 licences in the current contract but there is requirement for 80.

 

Reasons for the decision:

The Mosaic and Synergy contract ends on 15th January 2025, to ensure there is no disruption to services the contract extension is essential. The two- year extension will enable officers to complete the required procurement exercise with sufficient time to evaluate, select and award a new contract by 15th January 2027.

Alternative options considered:

1.         Option 1: Approve The Access Group two-year contract extension (Recommended)

2.         Option 2: Procure a new case management system via an open tender (Not Recommended)

3.         Option 3: Do Nothing (Not Recommended)

 

Publication date: 21/11/2024

Date of decision: 20/11/2024

Date comes into force if not called in: 27/11/2024

Call-in deadline date: 26/11/2024

Current call-in Count: 0

Accompanying Documents: