Decision details

Award Of Contract For The Council's Land And Property-Based IT Case Management System

Decision Maker: Cabinet Member for the Economy, Cabinet Member for Social Inclusion and Community Safety

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Seeking to approve a direct award to Idox Software limited for 18 months commencing on 1 April 2023 to 30 September 2024 under the Crown Commercial Services framework (DAS) for the provision of Land and property case management system.

Decision:

1.      To note that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended)  

 

2.      To approve the direct award to Idox Software limited for 18 months commencing on 1 April 2023 to 30 September 2024 under the Crown Commercial Services framework (DAS) for the provision of Land and property case management system at a total value of £505,278 to be contained within Digital services operational budget.

 

  

3.      To approve the additional dual running and staff resource costs to complete the implementation, to be contained within the existing budget approval from reserves. These costs are contained in exempt Appendix A.

Reasons for the decision:

The land and property-based system is critical for Planning Service, Environmental Health, Licensing, Trading Standards, Building Control and Land Charges to deliver land and property services.?It enables a crucial range of statutory services to be carried out. 18-month Idox contract is required to allow the current system to continue to provide service to residents and local businesses whilst the implementation to the new system is taking place.

 

Alternative options considered:

H&F carried out a procurement in 2022 to procure a new contract for the Land and Property system. The incumbent was unsuccessful, and a project is underway to move to the successful supplier. In order to maintain service continuity, it is necessary to award a contract to Idox Software Limited for a period of 18-months to safeguard our services and data pending the completion of the migration.

 

Publication date: 27/03/2023

Date of decision: 23/03/2023

Effective from: 31/03/2023

Accompanying Documents: