Decision details

Modern Desktop Service and Tech-tonic 2 Device refresh partner procurement strategy paper

Decision Maker: Cabinet Member for Finance and Reform

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Approval for procurement strategy to procure 3rd party supplier.


Due to the aggressive timescale to appoint a partner (we are aiming to start the tender exercise w/c 21st November) this report will need to be approved urgently.


1.    To note that exempt Appendix A and B are not for publication on the basis that they contain information relating to the financial or business affairs of any person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).


2.    To approve procurement of a third-party partner through the Crown Commercial Services, Technology Products and Associated Services - RM6068 Lot 2 Hardware and Associated Services framework for procurement of end user devices, their support, and wrap-around service management.  Indicative costs are contained in exempt Appendix A and B.

Reasons for the decision:

1.         The procurement of a partner through this CCS framework allows for a modern desktop service expert partner to be appointed quickly and efficiently. The framework offers access to a wide variety of industry leading partners which will ensure a high-quality partner can be selected to complete the work. 


2.         The framework’s buying process allows the Council to select a partner who will best match our service requirements quickly through a mini competition. This in turn allows for the move to a hybrid managed modern desktop service, to be completed before the expiration of the existing Lot 1 BT contract.

Alternative options considered:

There are the three options below for procuring this contract which are reviewed in the report:

a.  Option A – A mini competition through CCS Technology Services RM6100 LOT 3a – End User Services Supplier framework (not recommended)

b.  Option B – CCS G-cloud – digital marketplace (not recommended)

c.   Option C – A mini competition through Technology Products and Associated Services (TePAS) - RM6068 Lot 2 Hardware and Associated Services framework (recommended option).


Publication date: 15/11/2022

Date of decision: 08/11/2022

Effective from: 18/11/2022

Accompanying Documents: