Decision details

Macbeth Annex and Broadway Nursery Decarbonisation Contract Award

Decision Maker: Strategic Director of the Economy Department

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Decision relates to the award of a contract for two Public Sector Decarbonisation Scheme projects, involving (1) ASHP replacement to Annex and heating upgrades at Macbeth and (2) ASHP replacement and heating upgrades at Brook Green. This decision follows the procurement strategy decision listed on 14th December.

Decision:

To approve the award of the PSDS 2 contract toAccent (Air Conditioning Services) Ltd for a total value of £595,768.94 for the completion of the schemes.

 

Reasons for the decision:

To enable LBHF to carry out the government-funded PSDS 2 projects and support its commitment to decarbonising all of its assets by 2030.

Alternative options considered:

1.         Option 1: Award the contract to Accent Services (Air Conditioning) Limited. This is the recommended option. Accent Services (Air Conditioning) Limited were the only tenderer to submit a bid and meet the requirements, and the Council requires a contractor to deliver the two PSDS projects (or otherwise lose up to £465k of funding); appointing the contractor will enable the Council to meet its commitment to decarbonise its assets (H&F value 6) and invest in its stock in an RFE way. In addition, given that the pre-tender cost estimate was upward of £700k, the appointment of this bidder (who has costed the project at £595,769) represents a cost saving.

 

2.         Option 2: Do not award the contract. This is not recommended as appointing a contractor is essential to the successful delivery of the PSDS projects and for retaining the funding from Salix. The tender process has identified a competent contractor of a quality standard to complete the works; not awarding a contract would mean the council would be left without a compliant provider to deliver the works and without an opportunity to spend the grant before its expiration. 

Publication date: 21/02/2022

Date of decision: 18/02/2022

Effective from: 24/02/2022

Accompanying Documents: