Decision details

Procurement of a contractor to undertake Asbestos Removal and Remediation Works across the borough. This is an urgent procurement to ensure the Council meets its statutory obligations under the Control of Asbestos Regulations 2012.

Reason for urgency:

This is a fast-track procurement exercise to appoint a new contractor to undertake ‘Asbestos Removal and Remediation Works’. The incumbent contractor has informed the Council of their decision to exit the contract for commercial reasons, therefore, the new contractor must be appointed as soon as possible.

That the Cabinet Member for Housing:

1.            Agree that all appendices to this report are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under Paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information;

2.            Approves the award of contract to, Cablesheer Asbestos Limited, as the Main Contractor for delivering Asbestos Removal and Remediation Works. The contract will be for a term of 3 years, 4 months (total cost of initial contract term - £863,963.33) with the option to extend for a further period of up to 24 months (total cost of extended contract term - £1,382,341.33); and

3.            Approves the award of contract to, Asbestech Limited, as the Reserve Contractor for delivering Asbestos Removal and Remediation Works. The contract will be for a term of 3 years, 4 months (total cost of initial contract term - £757,235) with the option to extend for a further period of up to 24 months (total cost of extended contract term - £1,211,576).

The incumbent contractor has informed the Council of their decision to terminate their contract for commercial reasons. Therefore, a new contractor must be appointed along with a reserve contractor as a back-up.

Following an analysis of options the Council’s preferred procurement route was to use existing third-party frameworks. Therefore, the South East Consortium’s (SEC) Asbestos Removals and Reinstatement Framework (Tender Reference: OJEU Ref: 2021/S 000 010968) was selected as the preferred option.