Decision details

1.    Approve that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

2.    Approve a variation to the original Call Off Contract for Information Technology and Communication Services with BT dated 8^th April 2016 to include additional infrastructure services, specifically an Express Route (fast connection) between the BT data centre, H&F 145KS, Kensington Town Hall and Microsoft Azure.

3.    Approve the issuing of a Change Control Notice to BT to procure the infrastructure services for a total cost of £292,912.20 for the remainder of the Lot 4 contract, which ends in September 2023.

The new express route is an enabler for other Council strategic programmes of work which require IT systems to move into the Cloud.

1.    The option to do nothing is not recommended
The strategic direction of LBHF includes having zero on-site core network infrastructure where possible and the need to support the corporate values such as being “ruthlessly financially efficient”

2.    The BT infrastructure is a closed network consumed as part of the LOT 4 (Internet connection, telephony, access to H&F corporate sites) and LOT 3 (Managed data centre services and remote access) services and are interdependent.

3.    The procurement of the service from a third-party provider would have caused challenges due to technical integration issues.

4.    Option to implement Express Route – recommended
The express route service provided by BT allows for LBHF to continue to operate its LOT 3 and LOT 4 services whilst our server infrastructure is migrated into Microsoft Azure without negatively affecting critical business services.