Decision details

Framework Call-Off For Rental Of Hammerprint Digital Copiers

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The proposal is to award a three-year contract using the print and document management framework provided by WCC. This has a single provider (Ricoh UK Ltd). The price is £210,450 over three years providing an annual saving £60,149 compared to the current contract. This represents a £180,447 saving over the life of the contract.

Decision:

1.            That approval be given for the  London Borough of Hammersmith & Fulham (“LBHF”) to call?off, with effect from 1 October 2016, from the Print and Document Management Services framework awarded by Westminster City Council to Rioch UK Limited, for four high-volume copiers for Hammerprint, such call off contract to be for a period of three years.

2.            That approval be given for (i) the Minimum Period Rental Agreement and (ii) the Services and Software Licence between H&F Bridge Partnership Limited (“HFBP”) and Xerox (UK) Limited (“Xerox”) each dated 27 November 2013 (together the “Xerox Agreement”) to be novated from HFBP to LBHF with effect from 31 October 2016.

3.            That approval be given for LBHF to instruct HFBP to give notice to Xerox to terminate the Xerox Agreement at the end of its minimum 3 year term, being 31 November 2016.

 

 

Report author: Louise Raisey

Publication date: 05/07/2016

Date of decision: 04/07/2016

Decided at meeting: 04/07/2016 - Cabinet

Effective from: 11/07/2016

Accompanying Documents: